Finance Department Assistant

Job Summary

We are seeking a detail-oriented and organized individual to assist with essential compliance, bookkeeping, and financial management tasks. The role involves supporting the accurate filing and payment of taxes, categorizing financial transactions in QuickBooks, and reconciling bank accounts to ensure financial integrity. Additional responsibilities include assisting with month-end reconciliations, generating owners’ statements, and ensuring timely vendor and invoice payments. You will also oversee disbursements from accounts, managing funds allocation for owners, savings, or bonuses. Ideal candidates will have 2 years of experience in HR or finance, proficiency with platforms like QuickBooks or TriNet, excellent organizational skills, and the ability to maintain confidentiality while managing sensitive information. Availability for 10-20 hours per week is required.

Essential Job Duties and Responsibilities:

Compliance:

• Help file and pay monthly, quarterly, and annual taxes accurately and on time.

Bookkeeping and Financial Management:

• Help categorize financial transactions in QuickBooks to ensure accurate record-keeping.
• Assist in reconciling all bank accounts regularly to maintain financial accuracy and integrity.
• Help verify and record all transactions in BILL properly

Month-End Reconciliation:

• Assist in generating owners' statements every month
• Help pay vendors or outstanding invoices every 10th and 25th of every month.
• Oversee Relay accounts, ensuring funds are properly disbursed to owners, savings accounts, or bonuses every month

Required Qualifications:

• 2 years of experience in a finance role, preferably with exposure to finance.
• Experience using HRIS and accounting and payment platforms (e.g., TriNet, Quickbooks) is required.
• Strong organizational skills and attention to detail.
• Excellent interpersonal and communication skills, with the ability to handle sensitive matters confidentially and professionally.
• Ability to have 10-20 hours of availability a week

Who We Are and Who We Look For:

Ownership Mentality

• We act as if the home is ours and act with the owner's best interest in mind. We fluff the pillow when we walk by the couch. When we see a problem, we address the concern right away instead of letting it be.

Intellectual Curiosity

• We actively seek knowledge and never give up. We ask questions and look up a video on YouTube to figure it out. We Embrace the "Anything is Possible" Attitude.

Growth Mindset

• We look at a process or problem and approach it with an innovative mindset of "How do we improve this?"

Proactive Communication

• We seek individuals who proactively communicate about their schedules, including time conflicts, availability, emergencies, and any issues they discover, whether in day-to-day operations or during task execution.

Job Type: Part-time

Pay: $19.00 per hour

Expected hours: 10 – 20 per week

Schedule:

• Monday to Friday

Application Question(s):

• Please provide the email you would like us to use to contact you.

Work Location: Remote

Salary : $19