What are the responsibilities and job description for the Administrative Project Assistant position at Iron Eagle Industrial Services?
COMPANY: IRON EAGLE INDUSTRIAL SERVICES
POSITION: Administrative Project Assistant
LOCATION: Isanti, MN
TYPE: Full Time, In-Person (8am-5pm Monday-Friday)
COMPENSATION: $52k/yr (Depending on Experience, Negotiable!)
ABOUT US
Iron Eagle specializes in industrial services, focusing on industrial cleaning, emergency spill response, and waste management. We are expanding our operations and seeking an ADMINISTRATIVE PROJECT ASSISTANT to join our team at our brand new office location in Isanti, MN! This is a full-time, on-site position with opportunity for growth and advancement within our organization.
OVERVIEW
The Administrative Project Assistant performs dual functions of general administrative support and specialized project-based billing activities with the following responsibilities:
Expense Tracking & Reporting
- Monitors and collects credit card receipts from field staff
- Enters credit card receipt data into appropriate spreadsheets for final invoicing
- Manages purchasing and ordering of equipment & supplies AND researches and sources new vendors to optimize price points on equipment and rentals
Project Administration
- Creates and manages new jobs in Project Sheets
- Gathers all necessary project information from relevant stakeholders
- Collaborates with foremen, program coordinators, and accounting teams to ensure data accuracy
- Verifies timesheets, field notes, and other documentation from field staff
Logistics Coordination
- Arranges all hotel accommodations and travel for field staff
- Ensures all documentation is properly organized and accessible
*Ideal candidates will be detail-oriented with strong organizational skills and the ability to manage multiple financial tracking responsibilities while supporting broader administrative functions.
QUALIFICATIONS
- Minimum of a High School Diploma required
- Ideal candidates will have at least 2-3 years of administrative experience, ideally in a project-based environment
- Previous experience with financial tracking, expense management, or basic accounting is highly preferred but not required
- Experience working with field staff or in industries with remote teams (construction, environmental services, consulting, etc. highly preferred)
BENEFITS & PERKS
Iron Eagle Industrial Services offers a competitive compensation & benefits package including Medical, Dental, Vision, 401K, Short & Long Term Disability, and so much more!
- Comprehensive Medical, Dental, Vision that suits you your families' needs!
- 401K!
- PTO Paid Holidays!
- Opportunities for career growth advancement!
***Check us out online at www.ironeagleis.com
Salary : $51,000 - $52,000
