Front Office Administrative Assistant

Iron Horse Companies is seeking a dynamic, organized, and motivated individual to join our team as a Front Office Administrative Assistant. If you enjoy keeping things running smoothly and are eager to contribute to a positive team culture, this position is for you! Check out the combined details below:

Job Duties & Responsibilities

• Provide comprehensive administrative support to all staff.
• Serve as a friendly face welcoming new hires, employees, and clients.
• Keep the office stocked with supplies and protective equipment for staff.
• Manage various office tasks, including sorting mail, creating FedEx shipments, and keeping the workspace tidy.
• Assist in booking hotels and coordinating travel for employees.
• Support management by scheduling meetings, ordering food, and maintaining calendars.
• Answer phone calls, answer inquiries if possible, and transfer calls appropriately.
• Assist the hiring team with scheduling interviews, onboarding new employees, and ensuring smooth transitions.
• Run office errands, if necessary
• Date entry
• Maintain and organize company records, including daily filing and data entry.
• Help coordinate company events, such as team outings, holiday parties, and employee appreciation initiatives.
• Serve as a morale champion, organizing birthday celebrations and employee shout-outs.
• Send out company-wide communications, newsletters, and memos to keep the team informed.
• Willingness to learn and take on new tasks.
• Jump in wherever needed—every day is different!

Job Qualifications

• 1 years of experience as an Administrative Assistant preferred.
• Must have reliable personal transportation.
• Proven skills in managing inventory.
• Proficiency in MS Office (Microsoft teams skills are a plus).
• Excellent communication and interpersonal skills.
• Problem-solving skills and the ability to make decisions confidently.
• Exceptional organizational.
• Bilingual (English/Spanish) skills are a plus, but not a requirement.

*Company Perks*

• Comprehensive Medical Benefits.
• Paid Time Off and Paid Holidays
• Career Growth Potential
• Fun company events like holiday parties, BBQs, and team-building activities.
• 401k to help you plan for the future.

Job Type: Full-time

Pay: $18.00 - $22.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Experience:

• Office Admin: 1 year (Required)
• Microsoft Excel: 1 year (Preferred)

Work Location: In person

Salary : $18 - $22