Demo

Front Office Administrative Assistant

Iron Horse Companies LLC
Flagstaff, AZ Full Time
POSTED ON 3/4/2025
AVAILABLE BEFORE 5/4/2025

Iron Horse Companies is seeking a dynamic, organized, and motivated individual to join our team as a Front Office Administrative Assistant. If you enjoy keeping things running smoothly and are eager to contribute to a positive team culture, this position is for you! Check out the combined details below:

Job Duties & Responsibilities

  • Provide comprehensive administrative support to all staff.
  • Serve as a friendly face welcoming new hires, employees, and clients.
  • Keep the office stocked with supplies and protective equipment for staff.
  • Manage various office tasks, including sorting mail, creating FedEx shipments, and keeping the workspace tidy.
  • Assist in booking hotels and coordinating travel for employees.
  • Support management by scheduling meetings, ordering food, and maintaining calendars.
  • Answer phone calls, answer inquiries if possible, and transfer calls appropriately.
  • Assist the hiring team with scheduling interviews, onboarding new employees, and ensuring smooth transitions.
  • Run office errands, if necessary
  • Date entry
  • Maintain and organize company records, including daily filing and data entry.
  • Help coordinate company events, such as team outings, holiday parties, and employee appreciation initiatives.
  • Serve as a morale champion, organizing birthday celebrations and employee shout-outs.
  • Send out company-wide communications, newsletters, and memos to keep the team informed.
  • Willingness to learn and take on new tasks.
  • Jump in wherever needed—every day is different!

Job Qualifications

  • 1 years of experience as an Administrative Assistant preferred.
  • Must have reliable personal transportation.
  • Proven skills in managing inventory.
  • Proficiency in MS Office (Microsoft teams skills are a plus).
  • Excellent communication and interpersonal skills.
  • Problem-solving skills and the ability to make decisions confidently.
  • Exceptional organizational.
  • Bilingual (English/Spanish) skills are a plus, but not a requirement.

*Company Perks*

  • Comprehensive Medical Benefits.
  • Paid Time Off and Paid Holidays
  • Career Growth Potential
  • Fun company events like holiday parties, BBQs, and team-building activities.
  • 401k to help you plan for the future.

Job Type: Full-time

Pay: $18.00 - $22.00 per hour

Benefits:

  • 401(k)
  • 401(k) matching
  • Dental insurance
  • Health insurance
  • Paid time off
  • Vision insurance

Schedule:

  • 8 hour shift
  • Monday to Friday

Experience:

  • Office Admin: 1 year (Required)
  • Microsoft Excel: 1 year (Preferred)

Work Location: In person

Salary : $18 - $22

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