Project Administrator

Job Title: Construction Project Administrator

Reports To: Company Owner and Project Managers

FLSA Status: Salary Exempt

Summary: Primarily responsible for providing administrative support for construction project managers (and in support of design/build project managers). This position will also be responsible for processing Certificates of Insurance, preparing project paperwork for subcontracts and purchase orders and recording in BuilderTrend and on our internal drives in accordance with the workflows and standard operating procedures. The Project Administrator serves as a point of contact for vendors, customers, employees, and the public. Must present a friendly and professional image of the company, whether the interaction is over the telephone or in person. Accuracy, attention to detail, problem solving, and consistently following process and procedure are critical for success in this role.

Essential Duties & Responsibilities:

• Drives the execution and distribution of subcontracts, change orders, purchase orders.• Communicates in a timely and professional manner with Owners and Project Managers on discrepancies or when input is needed.• Responsible for administrative functions such as word processing for Project Managers on correspondence and project paperwork. Preparation and distribution of printed materials for meetings.• Coordinates and attends weekly production meetings and project kick off meetings. Takes minutes and distributes minutes and updates milestone reports. Reviews project requirements and prepares internal questions / other items for discussion / clarification in client kickoff.• Assists Project Managers with submittals and ensures secure mailing and distribution through BuilderTrend.• Maintains project files and performs project file archival.• Maintains detailed paper and electronic filing systems, including subcontracts, PO’s, contact lists, contract logs, drawing lists, etc. within BuilderTrend• Supports client/project security / background check process.• Supports project and corporate accounting effort through the processing of subcontractor/supplier invoices, compilation of pay applications and certified payrolls and submittal of same to proper agency authorities• Supports data entry and document management in BuilderTrend, various project management spreadsheets, etc.• Coordinates all internal and external calendar meetings and job specific appointments.• Supports set up of field offices providing proper compliance postings and safety / PPE.• Manages bond and insurance application and tracking processes.

Knowledge, Skills & Abilities:

• Knowledge of Architecture/Engineering/ConstructionIndustry and terms commonly utilized.• Proficiency in internet applications and MS Office Software, BuilderTrend and other applicable office software.• Proficiency with English language including effective oral and written communication skills is a must. Spanish speaking is a plus but not required.• Ability to manage multiple, simultaneous, competing priorities relative to overall corporate, client, and project needs and success with limited direction / oversight.• Ability to interact effectively with all levels of the organization in a fast paced environment.• Self-starter with ability to work in both team and individual environments.• Takes initiative in ensuring activities are complete and scheduled deadlines are met.• Excellent follow-up and organizational skills.• Effective analytical and problem-solving skills.• Effective communication skills and excellent attention to detail.• Typing/computer keyboard• Utilize computer software (some specified above)• Retrieve and compile information• Maintain records/logs• Verify data and information• Organize and prioritize information/tasks• Operate office equipment• Advanced mathematical concepts (fractions, decimals, ratios, percentages, graphs)

Other duties may be assigned as company needs dictate. Must be able to pass drug screen and a background check. Management reserves the right to modify this job description at any time and at their discretion.

Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Education/Experience: High School Diploma. Degree preferred but not required. Minimum of five (5) or more years of knowledge and experience with construction and constructionaccounting practices.

Physical Demands: The physical demands described here are requirements of those that must be met by an employee to successfully perform the essential functions of this job.

Physical Requirements:

• Sitting for extended periods• Standing for extended periods• Extended periods viewing computer screen• Walking• Reading• Speaking• Hearing• Lifting/carrying up to 20 pounds various items• Repetitive Motions• Pushing/Pulling• Bending/Stooping• Reaching/Grasping• Writing

Work Environment: The work environment described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The typical noise level is moderate, business office with computers, printers, etc. Occasional field work at construction and client sites may require employee to be exposed to outdoor weather conditions, electrical and mechanical parts, and industrial or military facility environments. It is required that employees wear hard hats, steel-toed boots, and other appropriate safety equipment.

Travel Requirements: Occasional attendance at meetings and other off-site events requires the ability to provide reliable transportation. Must maintain a current, valid driver’s license, and proof of insurance. Access to federal installations or facilities may require security badges and employee must be able to obtain basic security clearances.

Code of Ethics: All employees are expected to conduct business in accordance with the letter and spirit of relevant laws and refrain from dishonest or unethical conduct. Employees shall act in a manner which will inspire public trust in their integrity, impartiality, and devotion to the best interests of the company, its customers, and community.

Disclaimer: This is not to be an exclusive list of all responsibilities’, duties, and skills required of the person in this job. We are an Equal Opportunity Employer and consider all applicants for employment without regard to race, color, sex, national origin, religion, age, physical or mental disability, family responsibility, marital status, sexual orientation, political affiliation, veteran’s status or any other legal protected status. Candidate selected must pass a thorough background check (including e-verify) and comply with Drug and Alcohol policy adhering to pre-employment, random, post-accident and for cause testing.

Job Type: Full-time

Schedule: Monday to Friday with core hours between 9:00 am and 3:00 pm

Location: One location

Work Remotely: Yes, remote work is possible however in office will also be required on days designated by management

If interested in the position please use the code word “bid bond” when submitting your resume.

Job Type: Full-time

Pay: $900.00 - $1,000.00 per week

Benefits:

• Employee discount
• Flexible schedule
• Paid time off

Schedule:

• Monday to Friday
• Weekends as needed

Experience:

• Project administration: 5 years (Required)
• Construction administration: 5 years (Preferred)

Ability to Relocate:

• Greenville, TX 75402: Relocate before starting work (Required)

Work Location: Hybrid remote in Greenville, TX 75402

Salary : $900 - $1,000