Demo

Sr Project Coordinator

IT Management Corp. dba 101 VOICE
Santa Clara, CA Full Time
POSTED ON 3/11/2025
AVAILABLE BEFORE 6/11/2025

We are seeking a highly organized and proactive Sr Project Coordinator to join our team. The ideal candidate will have experience in data discovery data analysis identifying project opportunities and preparing project bid documents. This role involves managing all administrative aspects of a project from vendor management to subcontractor compliance and ensuring seamless project .

Key Responsibilities :

Data Discovery & Analysis :

Perform data discovery and analysis to identify potential project opportunities.

  • Support project teams by providing insights and datadriven recommendations.

Project Administration :

Manage vendor relationships subcontractor compliance and payment applications.

  • Administer subcontractor contracts and owner payment applications.
  • Procure and manage project materials and equipment coordinating delivery schedules.
  • Complete and process permit applications.
  • Perform takeoffs from project plans and gather required documents for job start meetings.
  • Communication & Coordination :

    Communicate project material status to stakeholders.

  • Attend meetings take detailed meeting minutes and ensure followup actions are completed.
  • Support project teams by providing administrative assistance and managing project schedules.
  • Create and update specialized project schedules and labor tracking reports.
  • Documentation & Compliance :

    Organize final preparation of project submittals and verify approvals.

  • Manage and integrate project documents addendums and change orders.
  • Oversee material purchase orders and ensure timely delivery to job sites.
  • Maintain accurate logs for change orders materials and RFIs.
  • Support for Bids & RFPs :

    Assist in preparing bids and RFPs ensuring timely and compliant submissions.

    Qualifications :

  • 4Years of experiance as a Project Administrator
  • Experience working in a fastpaced office environment
  • Office / Business support background
  • Experience assisting large complex projects.
  • Proficiency with spreadsheets and software
  • Ability to multitask and prioritize workload
  • Exceptional organizational skills
  • Ability to manage multiple priorities effective team player selfmotivated quick learner
  • Excellent communication skills with the ability to read write and communicate fluently in English
  • Superior written oral and digital communication skills
  • Additional Information :

    All your information will be kept confidential according to EEO guidelines.

    Remote Work : Employment Type :

    Fulltime

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