What are the responsibilities and job description for the Human Resources Coordinator position at iT Resource Solutions.net,inc?
Position Overview : We are seeking a detail-oriented and organized HR Administrative Specialist to manage and execute key human resources functions, including onboarding, offboarding, payroll, hiring, firing, and employee record filing. The ideal candidate will possess strong interpersonal and administrative skills, ensuring seamless HR operations while upholding compliance and company policies.
Key Responsibilities :
1. Onboarding :
Facilitate the onboarding process for new hires, including preparing offer letters, contracts, and welcome materials.
Conduct new hire orientation and ensure completion of required training and documentation.
Set up employee accounts, access, and tools for a smooth transition into the company.
2. Offboarding :
Manage offboarding procedures for departing employees, including exit interviews and retrieval of company property.
Ensure final paychecks, benefits termination, and COBRA documentation are processed accurately.
Remove access to company systems and maintain data security protocols.
3. Payroll Administration :
Collect and verify employee timesheets and attendance records for payroll processing.
Liaise with the payroll provider to ensure timely and accurate payroll distribution.
Address and resolve employee inquiries related to payroll discrepancies and tax forms.
4. Hiring Process :
Post job openings on appropriate platforms and maintain accurate job descriptions.
Screen resumes, schedule interviews, and coordinate communications between candidates and hiring managers.
Manage background checks, references, and offer negotiations.
5. Termination Process :
Oversee and execute employee termination procedures, ensuring adherence to labor laws and company policies.
Prepare and deliver termination documentation, including severance agreements, if applicable.
Provide support and guidance to managers during employee terminations.
6. Filing and Record Keeping :
Maintain accurate and confidential employee records in compliance with local, state, and federal laws.
Organize and update electronic and physical filing systems regularly.
Conduct periodic audits of HR files and databases to ensure data integrity.
Qualifications :
Proven experience in HR administration or a similar role.
Knowledge of labor laws, payroll practices, and HR compliance requirements.
Proficiency in HRIS, payroll systems, and MS Office Suite.
Exceptional organizational skills and attention to detail.
Strong communication and interpersonal skills.
Ability to handle sensitive information with discretion.
Preferred Skills :
Certification in HR management (e.g., SHRM-CP or PHR) is a plus.
Experience with applicant tracking systems and performance management tools.
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