Administrative Assistant

SUMMARY

Assists with various administrative duties as directed

DUTIES AND RESPONSIBILITIES

• Answer phone and distribute callers to appropriate extensions/voicemail
• Handle customer window
• Open received mail, distribute to appropriate parties
• Charge customer credit cards with SlimCD
• Process incoming checks with electronic check deposit
• File AR invoices
• Process certified mail as requested
• Prepare and mail birthday and anniversary cards
• Send Office Supply Email
• Place Office Depot order
• Maintain neatness of front office
• Count Petty Cash at the end of each month
• Send email to Area Managers at the end of each month for them to indicate changes to the site list
• Send email to Dana Managers at the end of each month for them to indicate changes to the phone extensions
• Make updates to the SharePoint Intranet when asked to do so
• Activate holiday/inclement weather messages when office will be closed
• Add funds to Stamps.com when the meter funds get below $50.00
• Print stamps sheets for office use
• Make travel arrangements when asked to do so
• File employee time sheets
• Create monthly ITA Newsletter
• Create POs in ERP system
• Create Sales Orders in ERP System
• Follow up on POs
• Process changes to orders when needed
• Ensure Sales Orders are accurate to what the customer received
• Attend D&I Meeting to take notes, distribute to participants
• Collaborate with the Warehouse and D&I departments to resolve inventory discrepancies
• Handle returns when asked to do so
• Update entries in CRM system when asked to do so
• Assist in party planning and organization
• Other duties as required