What are the responsibilities and job description for the Accounting Clerk / Office Admin position at Itasca Consulting Group?

Join the Cutting-Edge Team at Itasca Consulting Group!

We are seeking a highly organized and detail-oriented individual to join our team as an Accounting Clerk / Office Administrator. This role provides essential support across multiple departments, managing a variety of accounting and administrative tasks. Key responsibilities include :

Accounting functions, such as accounts payable, processing receivable invoices, and corporate credit card transactions, sales and use tax, fixed assets and prepaids.
Office administration, including front desk operations, visitor reception, facility management, and event coordination.

A successful candidate should have at least three years of accounting experience and proficiency in Microsoft Excel. Strong communication and organizational skills, along with a friendly and professional demeanor, are essential. If you thrive in a fast-paced environment and can effectively multitask, we encourage you to apply!

Why Choose Itasca Consulting Group?

1. Collegial Atmosphere : Join a team that values camaraderie and teamwork. At Itasca, we foster a collegial atmosphere where collaboration, mutual respect, and support are the foundation of our success. You'll have the opportunity to work alongside colleagues who are passionate about their work and driven to excel.

2. Diversity and Inclusion : At Itasca, we believe that diversity drives innovation, fosters creativity, and enriches our work environment. We celebrate and embrace differences, creating a highly diverse workforce that thrives on varied perspectives and backgrounds.

3. Rewards and Benefits : We value your contributions and offer a comprehensive benefits package, including :

Competitive salary commensurate with experience

Performance bonuses (cash and company stock)

Health and dental benefits for you and your family (employee premiums 100% covered, family 70%)

Voluntary vision benefits

Generous paid time off from day one

Paid holidays

100% employer-paid parking or bus pass

Pre-tax flexible spending accounts

Health savings account (employer contribution)

Employee Assistance Program

401(k) with company match

Paid parental leave

Company-paid Short-Term Disability, Long-Term Disability, and Life Insurance

Primary Responsibilities

Accounting duties :

Manage general and administrative budgets, ensuring accurate and timely reporting.

Process accounts payable, including timely and accurate invoice payments, and obtain W-9s as needed

Organize, reconcile, and process corporate and Ramp credit card transactions.

Calculate and report multi-state Sales & Use Tax.

Manage fixed assets.

Handle prepaid expenses.

Make general ledger entries.

Work with the accounting department to maintain proper expense controls.

Administrative duties :

Greet and welcome visitors, ensuring a friendly and professional experience.

Manage phone calls, emails, and correspondence.

Maintain a clean, organized, and efficient office environment.

Monitor office supply inventory and place orders.

Coordinate and execute in-house and office events, including weekly, monthly, and annual gatherings.

Manage office supplies vendor relationships, office service contracts, and facility-related needs.

Provide administrative support across various departments.

Schedule meetings and prepare relevant materials.

Oversee record retention and assist in document management.

Organize and prepare the annual employee service award program.

Handle special projects as requested by management.

Minimum Requirements

3 years of accounting experience.

3 years of office administration or similar experience.

Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).

Strong attention to detail and problem-solving skills.

Proven ability to handle confidential information and share it appropriately with people inside and outside the organization.

Excellent organizational, time management, and multitasking abilities.

Strong verbal and written communication skills.

Ability to self-manage and prioritize tasks.

Professional and friendly demeanor.

Additional Requirements

The successful candidate must complete a talent assessment and pass a background check, which may include :

Criminal and credit history check

Employment reference verification

Employment reference check

Education / License verification

U.S. Work Authorization verification via E-Verify

If you are a proactive and organized individual with a passion for accounting and administrative support, we would love to hear from you. Join our dynamic team and contribute to our success. Please submit your resume and a cover letter detailing your relevant experience and why you are interested in this position. We look forward to your application.

Take the next step in your career and become a valued member of our employee-owned company. Join us at Itasca Consulting Group, Inc., where innovation meets excellence!

Itasca Consulting Group, Inc., is an equal opportunity employer, a drug-free workplace, and complies with ADA regulations as applicable.

Job Type : Full-time

Work Location : In office

Salary : $22-$28 / hour

Salary : $22 - $28

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