Accounts Payable Specialist

Job Description

About the Role

Accounts Payables provides the knowledge, skills, and experience required to manage the day-to-day accounting tasks. Accounts payable specialists are responsible for keeping track of all invoices.

Roles And Responsibilities

Note that the areas listed are intended to describe the general nature and level of work being performed. They are not intended to be an exhaustive list of all the responsibilities, skills, and efforts associated with this job.

Job Cost and Purchase Order Management:

• Accountable for monitoring job costs and controlling subcontractor/purchase orders as directed by the controller.
  
  

Invoice Processing:

• Review and process subcontractor billings, ensuring accuracy and resolving discrepancies as needed. Enter and match all invoices, applying purchase orders when applicable.
  
  

Documentation Management:

• Obtain, scan, and file accounting documents accurately in designated files to maintain organized records.
  
  

Vendor Relations:

• Maintain positive relationships with subcontractors and vendors, ensuring timely communication and resolution of issues.
  
  

Accounts Payable Duties:

• Responsible for all accounts payable functions, including entering invoices and processing joint checks within 24 hours.
  
  

Budget Management:

• Enter budgets and budget revisions as necessary, ensuring accurate financial tracking for projects.
  
  

Tax Compliance:

• Manage tax affidavits at the end of jobs, track tax permits, and ensure accurate charges. Send out tax permits as needed.
  
  

Reporting:

• Generate monthly job cost reports for project teams and review costs associated with all projects to ensure financial accuracy.
  
  

Fleet Management:

• Review and enter vehicle fuel bills, tracking maintenance and oil changes for fleet management.
  
  

Transaction Entry:

• Review and enter credit card charges, categorizing transactions by job cost code or GL account.
  
  

Insurance Compliance:

• Ensure all subcontractors are current on insurance and W-9 forms.
  
  

Location & Commitments

• Full Time
• On-site
  
  

Qualifications

• High school graduate required; Bachelor’s degree (B.A) from a four-year college or university in Business Administration or Management preferred.
• Working knowledge of basic accounting principles.
• Familiarity with job costing, accounts payable/receivable, lien releases, pay applications, sales tax, sworn statements, and W-9 forms.
• Proficient in Microsoft Windows and accounting software applications.
• Effective communication and interpersonal skills with all levels of employees, staff members, and the general public.
• Demonstrated planning, problem-solving, and investigative skills as required to research inquiries related to job responsibilities. Ability to coordinate multiple projects and assignments, meet strict deadlines, and prioritize tasks.
  
  

Benefits

• Company paid employee Health (basic coverage)
• Vision and dental available
• Life insurance Available
• Paid holidays
• Paid time off
• 401 (k) plan