What are the responsibilities and job description for the Project Accounting Clerk / Bookkeeper position at IV Thought Products & Design?
Job Summary:
The Project Accounting Clerk coordinates a crucial piece of our workflow to ensure that payments are moving and we can continue to scale our business. As a multi-company bookkeeper you will be working closely with the Finance Project Manager to understand the basic functions of our business process. Improving the timeliness, visibility, and accuracy of cash flow as our business complexity grows will be key.
Qualifications
- Bookkeeping: 3 years (Required)
- QuickBooks Online: 3 years (Required)
- Bachelor's (Preferred)
Key Responsibilities/Accountabilities:
- Ownership of all QuickBooks Online functions: Project Creation, Invoicing, AR/AP, Expense/Bill Creation, Reconcile banking, Manage Payments, ect.
- Maintain payment calendar based on production schedule
- Proactively communicate with customers, suppliers, and distributors to ensure on-time payments
- Attend production team meetings (late night once per week)
- Update projects/tasks with all finance related info (we use Asana)
- Process customer Purchase Orders and communicate cross-functionally
- Manage PayChex to ensure payroll and additional functions are completed accurately.
- Working closely with outside CPA firms.
- Provide support to basic HR functions.
- Gather/Provide supporting documentation for invoicing (i.e. consulting timesheets, tooling and shipping costs, etc.)
- Able to interpret client contract as it relates to billing terms
- Recommend process improvements
Basic Qualifications:
- Must be flexible and able to work effectively on a small team in a cross-functional open office environment.
- Intermediate experience with Google Suite (GMail, Google Drive, Sheets, Docs, etc)
- Organized, detailed oriented and self-sufficient in electronic document retention
- Concise verbal and written communication skills
- Must be a team player who thrives in a fast-paced environment
- Ability to gather information autonomously while adhering to deadlines
- Self-confident in ability to learn new processes and procedures to meet varying client expectations
Desired/Preferred Qualifications:
- Asana knowledge or ability to learn how to use Asana is a must
- International experience - Adapting to different time zones and currency. Patience with potential language barriers
- Experience with early stage / rapid growth company
Who we are and what we do:
We are small, but we are making big waves. We are rapidly growing, with a primary focus on proprietary designs. We bring to market - through design, development, manufacturing, and distribution - innovative products and Intellectual Property that meet the quality demands of our customers without sacrificing creativity.
For our team, products, and customers, we execute by ensuring each step brings Value Inspiration Plausibility Specificity
Job Type: Full-time
Work Location: On Site - North Buffalo (NY)
Job Type: Full-time
Pay: $45,000.00 - $55,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Health insurance
- Paid time off
Schedule:
- 8 hour shift
- Monday to Friday
Experience:
- QuickBooks: 1 year (Required)
Work Location: Hybrid remote in Buffalo, NY
Salary : $45,000 - $55,000