What are the responsibilities and job description for the Office Coordinator position at Ivan Ware & Son Inc?

Job Description

Description :

WARE is one of the nation’s largest and most expansive boiler rental, service, education, and training companies. A family-owned business founded in 1952, WARE has experienced continual growth for over 70 years. Founded on Christian values, the company culture strongly rooted in service, growth and generosity sets it apart, with these core values serving as the foundation of the company’s success.

WARE is seeking a warm, friendly, highly-organized and detail-oriented Office Coordinator to serve our customers, visitors, and employees by completing administrative duties and spearheading company events, keeping our organization’s values and culture front-and-center in all interactions.

This dynamic position requires empathy, strong communication skills, excellent problem-solving abilities, and the ability to work well under pressure. The Office Coordinator is a key resource for everyone in the organization, possessing the ability to pivot and quickly respond to needs and questions with a positive attitude and “ I’m here to help!” mentality. He / she will serve as the primary point of contact for troubleshooting general employee questions and concerns, resolving questions and issues efficiently and accurately, with a spirit of helpfulness and joy to serve others.

Requirements :

Build and foster meaningful relationships with new hires and existing employees
Develop and refine office systems and processes to improve operational efficiency, productivity and promote excellent customer service
Provide administrative support to various departments, including but not limited to, Service, Sales, Marketing, Fleet Management, Human Resources and Accounting
Provide administrative and hospitality support for conferences and events
Administrate the company’s service milestone program, executing best practices for timely and meaningful recognition
Plan and execute company events and recognition activities, generating fun and bringing creative themes to life, including Christmas party, Santa party, Derby Cookout, Chili Fest, and Annual Company Picnic
Process, scan, and save electronic documents to secure online folders for retention
Serve as incoming phone calls / First Impressions Coordinator backup
Serve as Sr. HR Administrator backup in areas of payroll processing, onboarding, and benefits administration
Perform other duties as requested

Required Qualifications :

High school diploma or GED equivalent with 5 years full-time experience in an office administrative position

Possess a joy-filled, service-oriented spirit and team-oriented approach

Well-organized, detail-oriented and able to balance priorities in a growing and changing environment with a high sense of urgency

Excellent time management skills with proven ability to meet deadlines

Strong analytical and problem-solving skills

Excellent discernment and customer service skills

Proven ability to establish trust and demonstrate integrity, professionalism, and confidentiality

Ability to remain nimble and adjust to unanticipated changes, often on short notice, and remain calm and joyful under pressure

Details

Full time, hourly, in-office position (Monday-Friday, 8am-5pm), $21-$26 / hr.

Paid vacation and holidays

Health, dental, vision, life, and disability insurance

Christmas bonus

Opportunity for profit sharing

401(k) with company match

Salary : $21 - $26

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