What are the responsibilities and job description for the Administrative Office Assistant position at Ivoclar Vivadent Inc.?
Administrative Office Assistant
Location: Amherst, NY
Hourly Salary: Starting at $24 per hour based on experience.
We are seeking a motivated and detail-oriented Admin Office Assistant to join a dynamic and collaborative team in the Dental industry. This role is essential in supporting administrative functions, fostering a positive work environment, and ensuring smooth office operations. The ideal candidate will execute various administrative tasks, with an emphasis on confidentiality, professionalism, and attention to detail. This position plays a critical role in assisting the Human Resources department with employee-related activities, supporting office initiatives, and contributing to the team’s overall success.
Essential Functions:
- Execute administrative tasks, including managing correspondence, maintaining office supplies, and handling scheduling.
- Provide administrative support for employee-related processes, including onboarding, document preparation, and maintaining personnel files.
- Assist with payroll and benefits administration, processing invoices, and preparing department communications.
- Support employee engagement activities, such as community outreach, social events, and recognition programs.
- Prepare materials and assist with employee training events, including room setup and supply management.
- Organize and maintain up-to-date employee records and files.
- Ensure compliance with company policies, maintain confidentiality, and communicate effectively with employees and senior leaders.
Your Qualifications:
- Associate’s degree in business or related field preferred.
- 3-5 years of related administrative experience in professional work environment.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Excellent communication and organizational skills required.
- Ability to maintain discretion and confidentiality in all matters.
- Critical thinking skills and a proactive, service-oriented approach.
- Ability to demonstrate discretion and professionalism when interacting with employees and senior leaders with a service-oriented demeanor.
- Ability to contribute positively to a team environment and maintain strong employee relations.
Let's achieve our goal together.
If you are looking for a job where you can contribute actively, develop personally and professionally, and make a lasting difference then this is the right place for you. As an international family business with a long-term perspective, we know that it is our around 3600 employees that are the key to our success. Let's achieve our goal together: Making people smile.
Ivoclar is committed to Equal Employment Opportunity and Affirmative Action and, as such, affirms in policy and practice to recruit, hire, train, and promote, in all job classifications, without regard to race, religion, color, national origin, citizenship, sex, age, veteran status, disability, genetic information, sexual orientation, gender identity or any other protected characteristic. Ivoclar will not discriminate against persons because of their disability and will make reasonable accommodations for known physical or mental limitations of qualified employees and applicants with disabilities. We will also make reasonable accommodations during the interview and selection process.
Salary : $24
