What are the responsibilities and job description for the Director of Project and Materials Management position at Ivy Tech Community College of Indiana?
Required Skills and Qualifications:
- Leadership & Supervision: Strong leadership capabilities, including at least 3 years of prior supervisory experience. Ability to manage and mentor teams effectively.
- Project Management Expertise: Proven experience in project management, including RFPs, bidding, requisitions, approvals, and ensuring that projects stay on track.
- Decision-Making: Capacity to make quick and sound decisions, especially under pressure.
- Communication Skills: Excellent communication skills, both verbal and written, with the ability to clearly articulate project requirements and status updates.
- Organization & Detail Orientation: Highly detail-oriented with the ability to manage multiple tasks simultaneously while maintaining focus on quality and deadlines.
- Customer Service: Strong customer service mindset, with a focus on fostering positive relationships with internal and external stakeholders.
- Time Management & Stress Management: Ability to work well under potentially stressful conditions while managing competing priorities.
- Teamwork & Independence: Capable of working independently, while also thriving in a collaborative team environment.
- Compliance & Safety: Valid driver’s license and insurability by the College’s insurance carrier.
Major Responsibilities:
The following is not to be construed as an exhaustive list. Other duties logically associated with this position may be assigned. All responsibilities will be conducted within the parameters of the Family Educational Rights and Privacy Act (FERPA), other applicable regulatory requirements, and professional standards.
Customer Service & Team Culture:
- Establish and promote a strong customer service culture across all teams, fostering continuous improvement.
- Advocate for students by maintaining a positive, approachable attitude and a commitment to identifying and supporting student success.
- Create and nurture an inclusive work environment where all team members are valued and supported.
- Encourage a “Do What’s Right” attitude within the project management and materials management teams to promote ethical decision-making.
Project & Materials Management:
- Oversee team performance to ensure effective utilization of resources, and request headcount changes when necessary.
- Serve as the subject matter expert for all project-related activities, including RFPs, bidding, requisitions, and approvals.
- Ensure all projects are communicated clearly and detailed project timelines are followed.
- Monitor project progress, ensuring that all projects are completed on time and within budget.
- Track logistics operations and use data-driven decisions to improve effectiveness and efficiency.
- Manage the Assistant Director of Project Management, Assistant Director of Logistics, and other staff members as needed.
- Work with contractors to obtain competitive bids and quotes for campus projects and secure project approvals.
- Serve as a backup to the Executive Director of Facilities when required.
- Handle additional project-related tasks as needed.
Administration & Leadership:
- Assist the Executive Director of Facilities with budgeting and project development activities.
- Supervise, evaluate, and develop staff within the department.
- Approve the hiring of new personnel within the project and materials management department.
- Report directly to the Executive Director of Facilities to ensure alignment with departmental goals.
Required Skills and Qualifications:
- Leadership & Supervision: Strong leadership capabilities, including at least 3 years of prior supervisory experience. Ability to manage and mentor teams effectively.
- Project Management Expertise: Proven experience in project management, including RFPs, bidding, requisitions, approvals, and ensuring that projects stay on track.
- Decision-Making: Capacity to make quick and sound decisions, especially under pressure.
- Communication Skills: Excellent communication skills, both verbal and written, with the ability to clearly articulate project requirements and status updates.
- Organization & Detail Orientation: Highly detail-oriented with the ability to manage multiple tasks simultaneously while maintaining focus on quality and deadlines.
- Customer Service: Strong customer service mindset, with a focus on fostering positive relationships with internal and external stakeholders.
- Time Management & Stress Management: Ability to work well under potentially stressful conditions while managing competing priorities.
- Teamwork & Independence: Capable of working independently, while also thriving in a collaborative team environment.
- Compliance & Safety: Valid driver’s license and insurability by the College’s insurance carrier.
Education and Experience:
- Required:
- Bachelor’s degree with 3-5 years of related work experience, or an Associate’s degree/industry-related certification with 4-5 years of related work experience.
- Minimum of 3 years of supervisory experience.
- Preferred:
- Master’s degree in a related field.
- 3-5 years of experience in facilities management, project management, or related fields.
Ivy Tech Community College is an accredited, equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, ethnicity, national origin, marital status, religion, sex, gender, sexual orientation, gender identity, disability, age or veteran status. As required by Title IX of the Education Amendments of 1972, Ivy Tech Community College does not discriminate on the basis of sex, including sexual harassment in its educational programs and activities, including employment and admissions. Questions specific to Title IX may be referred to the College’s Title IX Coordinator or to the US Department of Education Office of Civil Rights.
