What are the responsibilities and job description for the Assistant Director of Bursar position at Ivy Tech Community College?
Who We Are:
We are a diverse open-access college that fuels Indiana’s economy through excellence in teaching and proactive engagement with industry and community partners, embedded in a culture of innovation that empowers all students to learn and succeed. We are “higher education at the speed of life!”
Our Values:
The Position:
To provide management and leadership to all bursar staff and to coordinate the regional process for all revenue collection. To ensure that all revenue is recognized in the appropriate period, billed and recorded in the region's accounting records timely and accurately. To assist the Director with enforcing college financial management policies and procedures.
We are a diverse open-access college that fuels Indiana’s economy through excellence in teaching and proactive engagement with industry and community partners, embedded in a culture of innovation that empowers all students to learn and succeed. We are “higher education at the speed of life!”
Our Values:
- Empathy: We stand with our students, partners, and communities.
- Integrity: We treat all with dignity and respect.
- Accountability: We deliver on our commitments.
- Agility: We innovate, iterate, and transform.
- Connectivity: We connect with partners to strengthen communities and ensure student success for all.
The Position:
To provide management and leadership to all bursar staff and to coordinate the regional process for all revenue collection. To ensure that all revenue is recognized in the appropriate period, billed and recorded in the region's accounting records timely and accurately. To assist the Director with enforcing college financial management policies and procedures.
Key Responsibilities:
- Oversee and manage the day-to-day operations as it pertains to revenue and collection process, including the recording of revenue
- Manage the day-to-day operations for the frontline staff, 3rd party billing, and work studies
- Prepare Daily deposit/CRF
- Handle escalated student issues
- Petty Cash reconciliation
- Assist with answering phone and emails from students while providing good customer service
- Ensure that procedures are documented and current
- Work with the director on process improvements to enhance efficiencies
- Maintain a training manual for all new employees and ensure that all new employees are properly trained
- Oversee account billings to students, third party sponsors, and scholarship providers
- Oversee receivable balances and regional invoicing procedures using reporting tools
- Maintains adherence to Financial Management rules and regulations in regards to revenue collection
- Troubleshoot and resolve customer complaints, both independently and with the Director
- Provides oversight and leadership to Bursar Office staff
- Works with other departments to develop strategies to streamline the student service process.
The above is not to be construed as an exhaustive list. Other duties logically associated with this position may be assigned. All responsibilities will be conducted within the parameters of the Family Educational Rights and Privacy Act (FERPA), other applicable regulatory requirements, and professional standards.
Supervision Received: Director
Supervision Given: Student service specialists and 3rd party billing specialists
Education and Experience:
Minimum Qualifications:
Minimum Qualifications:
- Associate’s degree in accounting or related field
- Two years of related experience
- Demonstrated supervisory experience
Preferred Qualifications:
- Bachelor’s degree in accounting or related field
- Experience in Banner AR system
- Experience with Workday
- 5 years of accounting experience in a college setting
- Data Analysis Experience
Must demonstrate ability to promote an inclusive environment that reflects the broad diversity and backgrounds represented by our students and employees and which every individual feels respected and valued.
Starting Salary Range: $45,000 - $50,000/annually (based on experience)
Classification: E1 (exempt)
Ivy Tech Community College is an accredited, equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, ethnicity, national origin, marital status, religion, sex, gender, sexual orientation, gender identity, disability, age or veteran status. As required by Title IX of the Education Amendments of 1972, Ivy Tech Community College does not discriminate on the basis of sex, including sexual harassment in its educational programs and activities, including employment and admissions. Questions specific to Title IX may be referred to the College’s Title IX Coordinator or to the US Department of Education Office of Civil Rights.
Salary : $45,000 - $50,000
