What are the responsibilities and job description for the Systems Office Administrative Intern position at IvyTech?
GENERAL PURPOSE AND SCOPE OF THE POSITION
The Systems Office Administrative Intern provides support services to the College's Systems Office. Under the supervision of the President's Office Senior Administrative Assistant / Scheduler, this position will conduct duties including greeting and directing visitors / guests, sorting mail, providing general office support and customer service, and completing special projects. The Intern will be stationed at the front desk on the North Meridian Center 3rd floor and will serve as the critical first impression for visitors and guests visiting the College's Systems Office.
MAJOR RESPONSIBILITIES
Serve as the first point of contact within Systems Office to greet and direct visitors / guests.
Sort incoming mail to ensure appropriate distribution and take outgoing mail to the mailroom.
Ensure the break room is always cleaned and stocked.
Ensure the supply closet is tidy and organized.
Assist with copy / printing needs as requested.
Assist with meeting room setups and arranging food service as needed.
Assist in maintaining the professional appearance and general organization of the office including conference rooms, employee common areas, supply rooms, and printer and copy stations.
Complete special projects as assigned by the Director of President's Office Administrative Operations and other Systems Office staff.
Assist the President's Office Senior Administrative Assistant / Scheduler and other Systems Office staff as needed.
The above list of duties is not to be construed as an exhaustive list. Other duties logically associated with the position may be assigned.
LEARNING OBJECTIVES
Promote Self-Directed Learning and Critical Thinking.
Develop an understanding of how Ivy Tech Community College Systems Office operates.
Develop an understanding of the inner workings of higher education and a state-wide institution.
Develop customer service and interpersonal communication skills.
Illustrate office communication skills specifically toward executive-level administrators.
Establish how to maintain discretion regarding confidential information.
SUPERVISION RECEIVED : President's Office Senior Administrative Assistant / Scheduler
SUPERVISION GIVEN : None
EDUCATION
Earned high school diploma or equivalent required. Must be enrolled as a student at Ivy Tech Community College.
EXPERIENCE
Must be an outstanding team player, have excellent customer service skills, and possess a professional demeanor. Must be proficient with Microsoft Word, Excel, and Outlook and have experience with various software applications. Requires a self-motivated, outgoing, detail-oriented, and highly organized individual. Good grammar, oral, and written communication skills are essential.
Ivy Tech Community College is an accredited, equal opportunity / affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, ethnicity, national origin, marital status, religion, sex, gender, sexual orientation, gender identity, disability, age or veteran status. As required by Title IX of the Education Amendments of 1972, Ivy Tech Community College does not discriminate on the basis of sex, including sexual harassment in its educational programs and activities, including employment and admissions. Questions specific to Title IX may be referred to the College's Title IX Coordinator or to the US Department of Education Office of Civil Rights.
