Administrative Support

7 Reasons to Join J&A Sales Team

·      Average Tenure – 12 Years

·      Direct Access to Senior Management

·      Your Input Matters! Have a Great Idea to Help Us Grow? Share it!

·      Collegial Atmosphere

·      Culture of Collaboration

·      Find Your Niche in our Industry – Become the In-house Expert!

·      Family Friendly

Benefits

·      Health Insurance Premiums Paid (BCBS PPO)

·      Paid Holidays

·      Paid Time Off

·      Professional Training Opportunities

·      Profit Sharing Plan

·      PPE provided by J&A

Summary

Achieve administrative workflow goals while maintaining an efficient, productive, and positive office culture and employee experience.

Job Expectations & Responsibilities

·      Check all outbound customer shipment paperwork packets for accuracy

·      Monitor and Update Credit Card Log for compliance

·      Update Customer/Vendor files (Requesting current Tax Exempt, W9’s, Vendor ACH Information)

·      Review Vendor Statements and communicate with Vendors if required.

·      Sort, Scan and attached packing slips, vendor bills and all applicable paperwork to appropriate destination

·      File Customer Invoices Numerically and maintain organization

·      Maintain Office & Breakroom Supplies Inventory

·      Direct company activities and functions (Inbound Mail Sorting, Printer paper stocked, Plants watered, events…etc.)

·      Any other projects as assigned by management (New Locations required Updates)

Requirements

·      2-5 Years of previous experience

·      Strong verbal and written communication skills.

·      Excellent organizational skills and attention to detail.

·      Strong multitasking abilities

·      Follow instructions from management or other senior staff

·      Functions in a high-paced and at times stressful environment.

·      Proficient with Microsoft Office Suite and aptitude for learning new software and systems.

·      Maintains confidentiality of company information

Work Conditions

·      Ability to lift objects more than 15lbs

·      Use of Personal Protection Equipment will be required (e.g., Safety Boots) 

·      Moderate noise (i.e. business office with computers, phone, and printers, light traffic). 

·      Ability to sit at a computer terminal for an extended period