Office Administrative Assistant

Do you thrive in a fast-paced environment, enjoy working with customers, and want to be in a positive, exciting, fun office environment? If your answer is “YES!” and you would like to help a locally-owned small business grow, we have the place for you.

You will own our Accounts Receivables and Accounts Payable responsibilities. You will work with a multi-phone line system, scheduling system, and accounting software. All office team members ensure customers are delighted with all interactions with our office. Our ideal candidate is a problem-solver who has a solid customer service approach. Ultimately, you should be able to ensure our office provides professional, accurate, and friendly service to our customers.

We have a team of awesome people and require a good sense of humor, a great attitude, and the ability to get the job done while having a good time.

Office Administrative Assistant Responsibilities:

• Accounts Receivables: Collect on past due accounts.
• Accounts Payable: Enter bills and file as needed.
• Answer phone and email inquiries for service and schedule appropriately.
• Resolve customer needs through problem-solving, critical thinking, and good customer service.
• Process payments from customers.
• Confirm appointments with customers.
• Customer account set up.
• Order special materials from vendors as needed.
• Check-in deliveries from suppliers.
• Work with suppliers and shop managers for orders, missing materials, etc.
• Manage technician inventory reports.
• Uniform account contact & coordination

Desired Skills and Experience:

• At least TWO years of AR/AP experience or equivalent experience.
• Experience working in a fast-paced service business or call center experience preferred
• Experience working in a service scheduling software preferred
• Two years of Quickbooks experience
• Google Workspace experience
• Excel spreadsheet proficiency
• Excellent written and verbal communication skills
• Thorough knowledge of customer service and basic bookkeeping procedures
• Strong critical thinking and problem-solving skills
• Familiarity with multi-phone lines
• Good organizational and multitasking abilities

Hours and Benefits

• Hours: 8:00 AM - 4:30 PM
• Paid Holidays
• Paid Sick Time
• Retirement Account with company match
• Supplemental Insurance Options

Job Type: Full-time

Pay: $16.00 - $18.00 per hour

Benefits:

• Life insurance
• Paid time off
• Referral program
• Retirement plan

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday
• No nights
• No weekends

Experience:

• QuickBooks: 1 year (Preferred)

Work Location: In person

Salary : $16 - $18