What are the responsibilities and job description for the Administrative Assistant position at J. Crew Group, Inc.?
Introduced in 2006, Madewell is a premium denim brand for men and women. Beautiful construction, the world’s finest fabrics and an original approach to design—we don’t spare any details. No one makes denim like we do, but we don’t stop there. The perfect tee, the most versatile shoe, an essential leather bag—if it came from us, it’s made well.
Beyond our impeccably designed products, we're committed to making a difference. At Madewell we believe in being better when it comes to sustainability. We’re committed to exploring new ways to protect our planet and its people—and that means thinking about how our clothes are made from start to finish. Our story is just unfolding and there’s so much more to come. Join us at Madewell.
Our dedication to Diversity, Equity, Belonging & Sustainability has been celebrated with industry recognition, reflecting our commitment to fostering an inclusive and sustainable workplace.
The Role Purpose:
Madewell Is seeking an Administrative Assistant to support Madewell's SVP Creative & Marketing in managing daily operations, communications, and administrative functions while serving as a key liaison between marketing leadership, internal teams, and external partners.
Calendar Management – Coordinate and maintain the Senior Vice President, Brand Creative and Marketing’s daily schedule, including meetings, travel arrangements and appointments. Ensure all meetings are properly schedule dand time is effectively managed.
Communication – Serve as the primary point of contact between the Senior Vice President, Brand Creative and Marketing and other Senior Executives, team members and external partners. Handle incoming emails and other correspondence, and have a clear understanding of how to prioritize responses as needed.
Shoot Travel and Event Coordination – Manage the Senior Vice President, Brand Creative and Marketing’s travel arrangements, including flight bookings, hotel accommodations and transporation. Assistant with organizing necessary transportation for any company-related events, ensuring logistics are smoothly executed.
Expense Reports - Administer expense reports in a timely manner and create systems to make receipt management seamless.
Meeting Coordination – Organize meetings pertaining to the Creative & Marketing department and cross-functional deparments, including setting up agendas, taking notes and following up on action items. Ensure all necessary materials are prepped and available for meetings.
General Administrative Support – Assist in day-to-day operations, including ordering office supplies, maintaining office organization and support last minute tasks as assigned.
Operational Efficiency - Prioritize the day-to-day efficiency of the team and cross functional partners, often working with other assistants and teams across the organization
Qualifications:
BS/BA degree or equivalent combination of education and experience sufficient to successfully perform essential functions of the job
Experience working in a Creative or Marketing team or a keen understanding of how a Creative and Marketing functions is a MUST
Exceptional organizational skills with the abitlity to prioritize tasks and manage time effectively
Ability to handle multiple tasks and work in a fast-paced environment
Detail-orientaed with excellemtn problem-solving skills
Strong communication skills , both written and verbal
Experience with project management tools and calendar management systems.
Has an extreme sense of urgency
Flexible and adaptable to changing needs and priorities, especially in high- pressure situations
Proactive, resourceful and solution-oriented
Strong interpersonal skills with the abiity to build relationships at all levels of the organization
Positive attitude, with a strong work ethic and willingness to learn and contribute to team success
Proficient in Microsoft Office Suite, Keynote and Google docs.
Must be able to maintain the highest level of confidentiality
We welcome you to apply, even if you don't check all the boxes. Our passion is scouting life-long learners who are driven by curiosity, and who feel connected to our brands and share our desire to make an impact. We’re always seeking bright new talent who leverage their unique experiences to discover, grow and evolve with our teams.
Benefits Perks
Health & Well-being - Eligible associates and family members receive medical, dental, prescription and vision insurance, family planning (fertility, adoption & surrogacy support), fitness discounts, medical travel and more.
Associate Discount - We love our products just as much as you do! That’s why we offer a great associate discount across all of our brands (J.Crew, J.Crew Factory, and Madewell).
Flex Fridays - In addition to our hybrid work model, we also close our office at 1:00 PM every Friday year-round.
Community Impact - We support the communities where we live and work through our philanthropic efforts and the J.Crew Cares Program.
Winter Break - In addition to our PTO package, J.Crew Group offers a winter break at the end of December to eligible full-time associates at the Home Office to provide time to refresh and recharge.
Beyond our impeccably designed products, we're committed to making a difference. At Madewell we believe in being better when it comes to sustainability. We’re committed to exploring new ways to protect our planet and its people—and that means thinking about how our clothes are made from start to finish. Our story is just unfolding and there’s so much more to come. Join us at Madewell.
Our dedication to Diversity, Equity, Belonging & Sustainability has been celebrated with industry recognition, reflecting our commitment to fostering an inclusive and sustainable workplace.
The Role Purpose:
Madewell Is seeking an Administrative Assistant to support Madewell's SVP Creative & Marketing in managing daily operations, communications, and administrative functions while serving as a key liaison between marketing leadership, internal teams, and external partners.
Calendar Management – Coordinate and maintain the Senior Vice President, Brand Creative and Marketing’s daily schedule, including meetings, travel arrangements and appointments. Ensure all meetings are properly schedule dand time is effectively managed.
Communication – Serve as the primary point of contact between the Senior Vice President, Brand Creative and Marketing and other Senior Executives, team members and external partners. Handle incoming emails and other correspondence, and have a clear understanding of how to prioritize responses as needed.
Shoot Travel and Event Coordination – Manage the Senior Vice President, Brand Creative and Marketing’s travel arrangements, including flight bookings, hotel accommodations and transporation. Assistant with organizing necessary transportation for any company-related events, ensuring logistics are smoothly executed.
Expense Reports - Administer expense reports in a timely manner and create systems to make receipt management seamless.
Meeting Coordination – Organize meetings pertaining to the Creative & Marketing department and cross-functional deparments, including setting up agendas, taking notes and following up on action items. Ensure all necessary materials are prepped and available for meetings.
General Administrative Support – Assist in day-to-day operations, including ordering office supplies, maintaining office organization and support last minute tasks as assigned.
Operational Efficiency - Prioritize the day-to-day efficiency of the team and cross functional partners, often working with other assistants and teams across the organization
Qualifications:
BS/BA degree or equivalent combination of education and experience sufficient to successfully perform essential functions of the job
Experience working in a Creative or Marketing team or a keen understanding of how a Creative and Marketing functions is a MUST
Exceptional organizational skills with the abitlity to prioritize tasks and manage time effectively
Ability to handle multiple tasks and work in a fast-paced environment
Detail-orientaed with excellemtn problem-solving skills
Strong communication skills , both written and verbal
Experience with project management tools and calendar management systems.
Has an extreme sense of urgency
Flexible and adaptable to changing needs and priorities, especially in high- pressure situations
Proactive, resourceful and solution-oriented
Strong interpersonal skills with the abiity to build relationships at all levels of the organization
Positive attitude, with a strong work ethic and willingness to learn and contribute to team success
Proficient in Microsoft Office Suite, Keynote and Google docs.
Must be able to maintain the highest level of confidentiality
We welcome you to apply, even if you don't check all the boxes. Our passion is scouting life-long learners who are driven by curiosity, and who feel connected to our brands and share our desire to make an impact. We’re always seeking bright new talent who leverage their unique experiences to discover, grow and evolve with our teams.
Benefits Perks
Health & Well-being - Eligible associates and family members receive medical, dental, prescription and vision insurance, family planning (fertility, adoption & surrogacy support), fitness discounts, medical travel and more.
Associate Discount - We love our products just as much as you do! That’s why we offer a great associate discount across all of our brands (J.Crew, J.Crew Factory, and Madewell).
Flex Fridays - In addition to our hybrid work model, we also close our office at 1:00 PM every Friday year-round.
Community Impact - We support the communities where we live and work through our philanthropic efforts and the J.Crew Cares Program.
Winter Break - In addition to our PTO package, J.Crew Group offers a winter break at the end of December to eligible full-time associates at the Home Office to provide time to refresh and recharge.
