Accounting Administrative Associate

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BASIC PURPOSE: To assist and back up the positions of Vendor and Carrier Payable and Receivable Associates.

JOB SUMMARY: Assist accounting associates with assigned monthly bills, expense reports, and commission statements. Assist carrier payable associate with assigned monthly carrier payments and receivables. Assigned mailroom tasks and responsibilities.

ESSENTIAL DUTIES AND RESPONSIBILITIES includes the following. Other duties may be assigned.

40% Assist in maintaining the carrier payable desk. Can be relied on for daily deposits, assigned monthly carrier statements, and assigned monthly client statements. Oversees petty cash drawer and reconciles monthly. Processes premium finance agreements and oversees the aged accounts receivables.

40% Assist in maintaining the vendor payable desk. Can be relied on for assigned monthly vendor bills, expense reports and loan statements. Responsible for inputting direct bill commissions into AMS for all carriers that do not utilize download of commissions. Helps in reconciling any items out of balance. Helps to investigate direct bill commission checks to make sure that all items are posted correctly and accurately.

15% Responsible for keeping Account Manager and co-workers apprised of carrier accounting policy and or procedure changes. Responsible for backing up Vendor Payable Associate and Carrier Payable Associate when they are out of the office.

5% Help backup mailroom and reception functions.

MINIMUM REQUIREMENTS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

EDUCATION and/or EXPERIENCE: Prefer an Associate's degree or equivalent from a two-year college or technical school with accounting as a major or minor of study.

LANGUAGE SKILLS: Ability to read, analyze, and interpret accounting policies and manuals, general business periodicals, financial reports, legal documents, professional journals, or governmental regulations. Ability to respond to common inquiries or complaints from customers, regulatory agencies or members of the business community.

MATHEMATICAL SKILLS: Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, and volume. Ability to understand and apply insurance rating and underwriting criteria to account needs. Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.

REASONING ABILITY: Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form. Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.

OTHER SKILLS and ABILITIES:

¨ Familiarity with general office procedures.

¨ Professional telephone skills and etiquette.

¨ Strong written and verbal communication skills.

¨ Intermediate to advanced skills in Word and Excel applications.

¨ Ability to work independently with limited supervision or within a group or team.

¨ Ability to organize and prioritize work.

¨ Ability to supervise, coordinate, organize and prioritize work of others within the team.

¨ Familiarity and ability to operate PC in Windows Environment and Network Data Terminals.

¨ Ability to accurately type/data input a minimum of 45 wpm.

ESSENTIAL PHYSICAL FUNCTIONS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to talk or hear. The employee regularly is required to sit and use hands to finger, handle, or feel objects, tools, or controls. The employee is frequently required to stand, walk, and reach with hands and arms and/or carry, move or transport items from one area to another. Specific vision abilities required by this job include close vision and the ability to adjust focus.

EQUIPMENT USED

1. Personal Computers/Printers, Copiers, Scanning Equipment

2. General Photocopy and Facsimile Machines & Equipment

3. Adding Machines and/or Calculators

4. Multi-line telephone system

5. Various other general office equipment as may be required for use.