What are the responsibilities and job description for the Operations Administrative Assistant position at J & J Excavating & Trucking?
Job Description
Job Description
Come join our team as an Operations Administrative Assistant!
J & J Excavating & Trucking in Corvallis MT is currently seeking a motivated Operations Administrative Assistant to join our team. As an Operations Administrative Assistant, you will be responsible for overseeing daily operations.
Key responsibilities include :
- Providing exceptional customer Services
- First Line of defense for answering phone calls
- Taking and Coordinating gravel sales with the owner
- Keeping Track of gravel sales with owner
- Prepare monthly pit reports
- Set-up Deliveries, print a map, create invoices, collect payments for each delivery.
- Process Credit Cards as needed
- Ensure Vendor and Haul Logs are accurate for Billing.
- Fuel Tracker and Ledger, Match Fuel Receipts and Statements and Consolidating each job.
- Set-up and Update New locates for all Projects
- Assist with Travel Accommodations and Other Vendors for Estimators
- Price small items for Office Personals
- Fill in and assist with office staff as needed
- Always keep owner and Office Manager in the loop with things
- Assist in Billing and Pay Apps
- Disburse all paperwork in the a.m. to the appropriate personals
- Coordinate with Owner on ordering shop / cleaning supplies
- Must enter new items for shop / office into the MSHA Spreadsheet as it is required, and inform Office Manager and HR of New items, so it can be update into the MSHA Logbook
- All Permits for Jobs, i.e. City of Hamilton, City of Missoula etc.
- Other Duties as Assigned
We are seeking a detailed-oriented individual with a minimum of 3-5 years of experience. Must have very Strong Excel background, Microsoft Suite. You must have strong communication and organizational skills, as well as the ability to work well under pressure.
At J & J Excavating & Trucking, we value our employees and offer competitive wages, ongoing training, and opportunities for advancement. Join our team and be a company that is dedicated to excellence in excavation and trucking services.
About Us
J & J Excavating & Trucking is a family-owned and operated business serving the Corvallis area for over 35 years. We specialize in excavation, land clearing, road building, and trucking services for residential, commercial, and municipal projects. Our team of experienced professionals is committed to providing high-quality workmanship and exceptional customer service for every job.
As a locally owned company, we take pride in our community and strive to create lasting relationships with our clients. We are dedicated to the highest standards of safety and environmental stewardship, and we are proud to be a trusted partner for all excavation and trucking needs in the Corvallis area.
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