What are the responsibilities and job description for the Chief of Staff position at J. Joseph Consulting?
Salary will be determined based on the selected candidate experience and education level.
Job Summary/Objective
As the Chief of Staff, you will act as a right hand to the President/CEO, acting as a strategic partner and operational ally, responsible for managing the President/CEO schedule, facilitating communications across the company, and ensuring smooth day-to-day operations by taking on various administrative tasks, allowing the President/CEO to focus on bigger picture vision and strategy. The Chief of Staff will work collaboratively with their team and other departments across the company to provide the President/CEO with a superior level of service.
While serving the President/CEO, the Chief of Staff has an obligation to leave no stone unturned.
Essential Functions
- Advises and guides the President/CEO on organizational and departmental priorities as appropriate, drives and supports necessary content preparation
- Acts as a sounding board for the President/CEO
- Manages the President/CEO calendar and prioritize tasks
- Drafts important communications on behalf of the President/CEO
- Monitors key performance indicators and provides updates
- Oversees day-to-day operations
- Monitors internal and external deadlines and action items for the President/CEO and provides direction, guidance, and appropriate reminders to assigned staff
- Serves as a liaison between the executive, employees, and external partners, ensuring clear communication and addressing any concerns
- Maintains confidentiality of highly sensitive information
- Manages several deadlines and ongoing projects at the same time and coordinates with all departments to keep projects moving
- Maintains accurate meeting minutes to ensure the President/CEO vision is followed and tasks are completed
- Prepares meeting agendas and materials
- Follows up on action items from meetings
- Oversees and manages special projects as assigned by the CEO
- Represents the CEO in meetings and discussions when necessary
- Executes strategic initiatives
- Develops and builds on relationships with all employees for increased efficiency and responsiveness of existing operations,
Skills
- Strategic mindset
- Strong organizational skills
- Possess a servant-leader attitude
- Strong problem-solving skills
- Strong technical and analytical skills
- Strong customer service skills
- Excellent oral and written communication skills
- Ability to read and understand complex documents
- Highly detail-oriented
- Self-starter able to work independently with minimum supervision
- Ability to multi-task
- Willing to serve others
- Solid organizational skills; especially the ability to meet project deadlines with a focus on details
Required Education and Experience:
- Bachelor's Degree in a related field
- 5 years of progressive management experience supporting C-level executives
- Advanced experience using various software such as Microsoft Office suite
Preferred Education and Experience:
- Master's degree in a related field or combination of experience and education
- 10 years of management experience supporting a C-level executive
Job Type: Full-time
Benefits:
- 401(k) matching
- Health savings account
Schedule:
- 8 hour shift
Ability to Commute:
- San Antonio, TX 78258 (Required)
Ability to Relocate:
- San Antonio, TX 78258: Relocate before starting work (Required)
Willingness to travel:
- 25% (Preferred)
Work Location: In person