Development Coordinator

Development Coordinator

Full time: 37-40 hours a week

Reports to: Development Manager or Director

$55,000 - $61,000

Key Responsibilities: Events

• Assist with the planning and execution of events and organized meetings
• Assist with registration and logistics including silent auction, volunteers, venue, food, registration, and entertainment for events ranging from small donor receptions to galas, 2-day symposiums and luncheons
• Support Event team in event registration, set-up and tear-down, A/V, auction and game solicitation
• Create agendas and follow up with JMA managers and event committee members
• Create event plans and overviews; create strategies to maximize guest attendance and sponsorship
• Outreach to speakers, moderators and others to prepare them for the event
• Coordinate e/mailing projects (merges, mailings, guest lists)
• Assist with auctions, raffle and games
• Fundraising acumen – desire to (cold call) request donated items or sponsorship to support events
• Auctions and donations
• Sponsorship
• Speakers

Key Responsibilities: Communications

• Create communications messaging for: printed materials (brochures, donor cards, organization collateral, campaign letters, annual reports, newsletters); digital outputs (eblasts, e-newsletters); various social media channels, understanding how channels work and align with target audience
• Compose, edit, and proof event collateral materials for: sponsorship; silent auction solicitation letters; press releases; invitations; programs; PPT; scripts
• Participate in implementation of social media strategy and plans
• Collaborate on communications projects and execute as needed

Key Responsibilities: Grants and Prospect Research

• Research potential funders, including reviewing fit, identifying guidelines and updating deadline, and attachments information
• Process all funding updates; receive and input donation information (including contact info and date of receipt) in client calendars and funding report spreadsheets 
• Generate grant calendar reports to monitor ongoing work plans and grant writing assignments; prepare monthly fundraising/development and activity reports for clients
• Zip file and report to clients at the close of each month
• Prepare grant proposals for general operating and programmatic support
• Compile, write and edit applications, letters and queries exhibiting strong expository writing skills and a high-level command of grammar and spelling 
• Write online submissions, LORs and LOIs in response to project and sponsorship requests
• Prepare attachments to grant proposals, 2^nd signer process 
• Write reports, synthesizing data to support them
• Create grant templates

Key Responsibilities: Admin

• Manage set up of and organize client meetings: setting up and sending meeting invitations, following up with managers to create meeting agendas, taking meetings notes, writing meeting summaries, ensuring meeting times aren’t double-booked, etc.
• Meeting deliverable task management: reviewing meeting summaries, following up with project managers and client managers on meeting deliverables task assignment progress
• Create client accounts and new projects in Bill4Time
• Prepare monthly invoices and activity reports
• Pull time reports
• Work on client projects as assigned
• Track client and employee expenses
• Perform maintenance in client databases (as assigned); including updating donor records (contact information, deadlines, guideline updates) keeping organized paper records for reconciliations, audits and general hard copy history funding reports
• Receive and distribute communications, collecting, and mailing correspondences, copying information
• Respectfully answers phone calls and front door, orders food and beverages for client and employee functions
• Maintains supplies by checking stock to determine inventory levels, anticipates requirements, verifying receipt and putting items away
• Helps maintain office-staffing schedule
• Maintain Redbox files
• Run errands as needed
• Filing as needed

Experience and Qualifications

• Bachelor’s degree in a communication-focused area of study (or equivalent professional experience) required
• 2 – 3 years demonstrated experience with nonprofit organizations
• Skilled at coordinating the planning and implementation of events and events-related communications
• Skilled at working with staff with various strengths and personalities
• Excellent written and interpersonal communication skills 
• Proven organizational skills including the ability to maintain data systems, prioritize projects, meet multiple deadlines and work with teams
• Attention to detail
• Excellent computer skills: Microsoft Office Suite, Outlook, databases – Sales Force, Raisers Edge, E-tapestry

Benefits

• Bonuses are awarded to staff based on extraordinary work output, bringing in new clients and a recommendation from a manager. Additionally, awards of more ESST/PTO are/can be given in addition to or instead of a cash bonus.
• Overtime: (over 40 hours per week) paid at a rate of time and a half.
• Employee Safe and Sick Time (ESST) & Paid Time Off (PTO) – ESST/PTO will begin accruing upon hire. All employees will earn ESST/PTO at a rate of 0.0909 per hour worked. This equates to earning 1 hour of ESST/PTO for every 11 hours worked. Employees may choose to use their ESST/PTO award for mental or physical illness, treatment or preventative care; a family member’s mental or physical illness, treatment or preventative care; absence due to domestic abuse, sexual assault or stalking of the employee or a family member; death in an employee’s immediate family; closure of the employee’s workplace due to weather or public emergency or closure of a family member’s school or care facility due to weather or public emergency; when determined by a health authority or health care professional that the employee or a family member is at risk of infecting others with a communicable disease; vacation days; and holidays.
• IRA participation (JMA contributes 3% if employee participates)
• Life Insurance and LTD – at no cost to employee
• Healthcare plan reimbursement is available to employees who are not covered under another(s) healthcare plan and are required to purchase an individual or family plan (being covered on a significant other or parents plan does not qualify). Healthcare reimbursement in the amount of $250.00 per month for an individual plan is available if you are the “primary” on your plan ($250 per month = $3,000.00 per year for insurance). Healthcare in the amount of $500.00 per month for a family plan is available if you are the “primary” on your family plan ($500 per month = $6,000 per year for insurance).