What are the responsibilities and job description for the Accounts Payable Specialist position at J.R. Vinagro Corporation?
JR Vinagro is seeking a Accounts Payable Specialist to join our team. Full and Part Time candidates are welcome to apply.
As an Accounts Payable Specialist, you will be responsible for performing Accounts Payable tasks including reviewing purchase orders, invoices, contracts, and other documents to ensure that all purchases meet company policies and procedures.
Essential Duties and Responsibilities:
This is a full-time 40-hour position. Days and hours of work are Monday through Friday 8:00 AM to 4:30 PM. 100% in office position.
Required Education and Experience:
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As an Accounts Payable Specialist, you will be responsible for performing Accounts Payable tasks including reviewing purchase orders, invoices, contracts, and other documents to ensure that all purchases meet company policies and procedures.
Essential Duties and Responsibilities:
- Process invoices involving purchase orders, credit memos, pre-approved check requests, vendor invoices and employee expense reports from various systems with attention to detail, reasonableness, appropriate authorization in accordance with internal policy
- Review and reconcile vendor statements
- Coordinate with vendors, managers and purchasing to identify and resolve issues preventing the processing of invoices associated with a purchase order or non-purchase order invoices
- Manage, organize, and prioritize electronic AP inbox and incoming mail as necessary
- Prepare tax exemption certificates as needed
- Manage vendor relations and build effective partnerships
- Assist in preparing and filing 1099’s at year end as necessary
- Assist team with gathering support for all audits, including pulling documentation
- Coordinate with accounting staff to assure accurate accrual of estimated expenditures
- Other ad hoc matters as assigned
This is a full-time 40-hour position. Days and hours of work are Monday through Friday 8:00 AM to 4:30 PM. 100% in office position.
Required Education and Experience:
- Associate’s degree from an accredited college or university or technical school in accounting a plus
- Minimum of 1-3 years accounts payable experience required
- Strong organizational skills, and excellent verbal and written communication skills
- Must be able to work independently or collaboratively on tasks as well as to accept direction on given assignments
- Must be able to multi-task and be able to work with minimum supervision, self-initiator, able to recognize tasks that need attention
- Experience in the construction industry a plus
- Proficient with basic Microsoft Excel functions
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