Accounts Payable and PCard/Fuel Card Administrator

Position Description:

The Accounts Payable and PCard/Fuel Card Administrator will work within these departments to support essential tasks including invoice and payment processing, vendor account maintenance, reconciliations, PCard and Fuel Card monthly spend monitoring and coding, and work with other accounting departments to support the monthly close process.

Major Areas of Responsibility

Major areas of responsibility include:

· Accounts Payable Processing in ERP system

· Maintain Vendor Records

· PCard and Wex Card administration

Specific Responsibilities of the Job

Accounts Payable Processing in ERP system

· Review invoices for details that will determine if a job, indirect or G&A cost

· Record invoice in ERP to the correct phase code or general ledger account, job # or indirect/G&A cost center

· Select accurate invoice approval route codes to ensure invoice approval is obtained within internal control guidelines

Maintain Vendor Records

· Update ERP system for vendor changes

· Prepare call-back forms for ACH set up and follow internal control procedures related to ACH

P-Card and Wex Card Administration

• Process applications for PCard and Wex Card users and process approved credit limit changes
• Thoroughly review employee transactions by reconciling receipts to a statement, analyze spending, and communicate with internal and field employees if missing receipts monthly.

· Work with billing on documentation needed to bill jobs in a timely manner.

· At the end of each month, send statements to be approved by the approver.

· Protect organization's value by keeping information confidential.

· Follow the company’s established purchase and fuel card processes.

· Work closely with PCard Manager to ensure timely month reconciliation of all receipts.

· Responsible for following controls and ensuring record retention for billing and audit purposes.

· Other tasks as assigned

Additional Attributes for Success as the Accounts Payable and PCard/Fuel Card Administrator

• Accurate and well documented statement reconciliation.

· Engagement with all departments and field employees to ensure required coding and documentation is captured.

· Effective communication with accounting department leadership and accounting team.

· Problem solving ability and skills to communicate solutions.

• Steady Communication with AP & PCard Managers with issues

Job Type: Full-time

Pay: $18.00 - $22.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• AD&D insurance
• Dental insurance
• Disability insurance
• Employee assistance program
• Employee discount
• Flexible spending account
• Health insurance
• Life insurance
• Opportunities for advancement
• Paid sick time
• Paid time off
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Supplemental Pay:

• Bonus opportunities
• Overtime pay

Ability to Commute:

• Akron, OH 44306 (Required)

Ability to Relocate:

• Akron, OH 44306: Relocate before starting work (Required)

Work Location: In person

Salary : $18 - $22