Job Description
Job Description
Position Description :
The Accounts Payable and PCard / Fuel Card Administrator will work within these departments to support essential tasks including invoice and payment processing, vendor account maintenance, reconciliations, Pcard and fuel card monthly spend monitoring and coding, and work with other accounting departments to support the monthly close process.
Major Areas of Responsibility
Major areas of responsibility include :
- Accounts Payable Processing in ERP system
- Maintain Vendor Records
- PCard and Wex Card administration
Specific Responsibilities of the Job
Accounts Payable Processing in ERP system
Review invoices for details that will determine if a job, indirect or G&A costRecord invoice in ERP to the correct phase code or general ledger account, job # or indirect / G&A cost centerSelect accurate invoice approval route codes to ensure invoice approval is obtained within internal control guidelinesMaintain Vendor Records
Update ERP system for vendor changesPrepare call-back forms for ACH set up and follow internal control procedures related to ACHP-Card and Wex Card administration
Process applications for PCard and Wex Card users and process approved credit limit changesThoroughly review employee transactions by reconciling receipts to a statement, analyze spending, and communicate with internal and field employees if missing receipts monthly.Work with billing on documentation needed to bill jobs in a timely manner.At the end of each month, send statements to be approved by the approver.Protect organization's value by keeping information confidential.Follow the company’s established purchase and fuel card processes.Work closely with PCard Manager to ensure timely month reconciliation of all receipts.Responsible for following controls and ensuring record retention for billing and audit purposes.Other tasks as assignedAdditional Attributes for Success as the Accounts Payable and PCard / Fuel Card Administrator
Accurate and well documented statement reconciliation.Engagement with all departments and field employees to ensure required coding and documentation is captured.Effective communication with accounting department leadership and accounting team.Problem solving ability and skills to communicate solutions.Steady Communication with AP & PCard Managers with issuesCompany Description
Drug Free Workplace
All Candidates & Employees Are Subject To New Hire & Random Drug Testing
Company Description
Drug Free Workplace
All Candidates & Employees Are Subject To New Hire & Random Drug Testing
