What are the responsibilities and job description for the Office Assistant position at J.W. Roofing?
Office Assistant Job Summary
We are seeking a highly organized and responsible office assistant to join our growing team. In this role, you will perform clerical tasks such as answering phones and managing communications. You will also support managers by preparing documents, managing files, and assisting with office organization.
Office Assistant Duties and Responsibilities:
- Perform clerical duties, including memo preparation, document filing, record management, photocopying, and faxing as needed.
- Maintain and manage files, records, and correspondence related to meetings, permits, HOA documentation, and financial transactions.
- Oversee mail distribution, including processing incoming and outgoing packages and courier services.
- Manage accounts receivable, including invoicing, payment tracking, and following up on outstanding balances.
- Monitor and reconcile customer accounts, ensuring accurate record-keeping and timely collections.
Office Assistant Requirements and Qualifications:
- High school diploma or equivalent; associate's or bachelor's degree preferred
- Proficient computer skills, including Microsoft Office Suite (Word, PowerPoint, and Excel); scheduling appointments and updating calendars
- Excellent written and verbal communication skills
- Highly organized multitasker who works well in a fast-paced environment
- Willingness to learn and grow with the company, especially in areas related to phone communications, HOAs, and permit management
Job Type: Full-time
Pay: $15.00 - $20.00 per hour
Benefits:
- Flexible schedule
Schedule:
- 8 hour shift
Work Location: In person
Salary : $15 - $20
