What are the responsibilities and job description for the Office Manager position at Jack Giambalvo Motor Co Inc?
Summary
The Office Manager assists in the fair representation of the financial condition of the company, implements controls to ensure compliance, and completes the activities necessary to accomplish these goals.
Essential Duties & Responsibilities
Prepare daily bank deposit.
Prepare daily cash entries.
Reconcile and replenish cash boxes and petty cash.
Post manual journal entries, counter tickets not posted by the computer system, and any other posting as required.
Maintain control of posted documents.
Work with office staff to ensure timely completion of assigned tasks.
Post additions and modifications to inventory to the computer.
Reconcile open cash weekly.
Reconcile select accounts monthly, prior to month end.
Assist in completion of annual review/audit.
Complete end-of-month accounting reports.
Prepare sales commission/chargeback detail reports.
Provide back up phone & cashiering support.
Prepare and post cars deals into computer system.
Training on & maintenance of office equipment.
Other Duties
Qualifications
Accounting degree preferred. One year of experience in a dealership position. Ability to read and comprehend instructions and information. Working knowledge of dealership documents. Excellent communication skills. Professional personal appearance. Will be trained on dealership computer systems.
Work Environment
The Office Manager works at a desk in an office setting for most of the shift. S/he will spend several hours a day analyzing dealership records, posting accounts, and performing other types of paperwork.
Note
This is not necessarily an exhaustive list of responsibilities, skills, duties, requirements, efforts, or working conditions associated with the job. While this list is intended to be an accurate reflection of the current job, the dealership reserves the right to revise the functions and duties of the job or to require that additional or different tasks be performed when circumstances change (i.e., emergencies, changes in personnel, work load, rush jobs, or technological developments).
