Lead AP Specialist

Responsible for supporting Accounts Payable functions serving as a point of contact for escalation issues. Audits and performs analytical research to resolve complex issues. Responsible for maintaining an expert understanding of Accounts Payable processes and the various company software systems to ensure accurate and timely processing and compliance with company policies and procedures.

KEY DUTIES/RESPONSIBILITIES:

• Partners with Accounts Payable Manager to develop and implement procedures, process improvements and internal controls to ensure compliance with company policies and procedures. Executes assigned Sarbanes-Oxley key controls, participates in testing, and walkthroughs as needed.

• Trains and leads AP team members and onboards new staff.

• Researches and resolves complex internal and external issues ensuring timely resolution. Collaborates with team members, business partners, and vendors to build strong relationships and serves as a trusted and reliable resource partner.

• Prepares journal entries, period end reconciliations and analysis for payables accounts. Identifies and researches variances and initiates corrections/adjustments following through to resolution.

• Responsible for the AP escheatment process in partnering with Treasury and external business partners.

• Audits employee expense reports to ensure compliance with company T&E policy. Processes employee expense report payments. Responds timely to expense and travel related inquiries. Reviews monthly BofA travel card transactions identifying and resolving for inaccuracies prior to payment.

• Audits payments for accuracy and serves as backup for manager to approve daily payment processing requests.

• Identifies and resolves discrepancies utilizing Oracle reports.

• Reviews accruals for accuracy and completeness and provides detailed information to the Accounts Payable Accountant to post to the General Ledger.

• Assists with quarterly and annual tax reporting for 1099, 1042 and Non-CA Resident.

• Organizes and maintains department files and Microsoft Team site.

• Participates in the implementation, management, maintenance, and upgrades of critical software systems; includes defining requirements, writing test plans, and performing end to end testing.

• Performs various duties as the Subject Matter Expert of the Oracle application for accounts payable including but not limited to monitoring approval workflows, interfaces, schedules jobs/reports, invoices, expense reports, payment processing, tax reporting and AP subledger close.

• Responsible for configuration management of the Expense module in Oracle. Manages Egencia program and interface into Oracle; monitoring workflow to identify potential issues and ensures timely processing.

• Creates or revises queries/reports utilizing Discoverer/Oracle Cloud reporting tool to meet business needs.

• Manages AP system data, troubleshoots and resolves processing and/or system issues, engaging IT support when needed.

• Provides user training, ongoing technical expertise, and support to the team on the various accounts payable and expense systems/applications, (Oracle, BofA Cashpro, BofA Works, Corrigo, Lucernex and Egencia, etc.)

• Creates and manages system related documentation: processes, procedures, reports, workflow charts, etc.

• Performs other related duties, tasks and responsibilities as directed or assigned.

QUALIFICATIONS:

Education

-Bachelor’s degree or equivalent preferred in Accounting, Finance or Business Administration

Experience

-5-7 years advanced accounts payable

Skills/Knowledge/Abilities

• Proficient knowledge of general accounting concepts and principles

• Strong communication skills (verbal and written) with all levels of personnel and excellent interpersonal skills

• Ability to deliver outstanding customer service with a professional and positive attitude

• Detail oriented, organized, and ability to effectively multi-task

• Experience with ERP systems-Oracle preferred and comfortable navigating various software systems

• Strong technical skills, proficient knowledge with Microsoft Office Suite: Word, Outlook, Access, and specifically Excel (pivot tables, VLOOKUP’s, formulas, etc.)

• Understands and follows SOX processes

• Solid analytical and problem-solving skills

• Self-motivated and self-directed

• Demonstrates integrity and ethical behavior

Physical Requirements: Ability to listen and communicate clearly in person and on the phone. Ability to operate 10-key by touch and type on a computer keyboard.

The range for this position is $26.20 - $36.68 (non-exempt) and is based on an employee located at our corporate headquarters in San Diego. If the candidate is hired in a different city to work remote, we will apply a geographic pay differential based on the cost of labor in the market in which the employee resides. 

Salary : $26 - $37