What are the responsibilities and job description for the Accounts Payable (AP) Specialist position at PenChecks Trust?
Description
Job Title: Accounts Payable (AP) Specialist
FLSA Status: Non-Exempt
Work Hours: Full Time, Monday through Friday, 8 am to 5 pm
Work Location: La Mesa, CA (The position is hybrid for no with the possibility of being fully in the office later).
Hourly Rate Range: $28.85 to $34.86/hour (equivalent to $60,000 to $72,500 per year)
Summary
The Accounts Payable (AP) Specialist will be responsible for processing and managing vendor invoices, reconciling statements, ensuring timely payments, and maintaining accurate financial records related to accounts payable. This role will provide critical support in financial operations and contribute to the efficiency of the accounting department.
Essential Duties
Required Knowledge, Skills, and Abilities (KSAs) Note that these requirements are representative, not all-inclusive, of the KSAs required to perform the job.
Prolonged periods sitting at a desk and working on a computer. Must be able to occasionally lift up to 15 lbs. The employee is often required to sit and use their hands and fingers, to handle or feel. The employee is occasionally required to stand, walk, reach with arms and hands, climb or balance, and to stoop, kneel, crouch or crawl. Vision abilities required by this job include close vision. Reasonable accommodation can be made to enable people with disabilities to perform the described essential functions. Work Environment: ADA compliant office building.
Other
This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time with or without notice.
Job Title: Accounts Payable (AP) Specialist
FLSA Status: Non-Exempt
Work Hours: Full Time, Monday through Friday, 8 am to 5 pm
Work Location: La Mesa, CA (The position is hybrid for no with the possibility of being fully in the office later).
Hourly Rate Range: $28.85 to $34.86/hour (equivalent to $60,000 to $72,500 per year)
Summary
The Accounts Payable (AP) Specialist will be responsible for processing and managing vendor invoices, reconciling statements, ensuring timely payments, and maintaining accurate financial records related to accounts payable. This role will provide critical support in financial operations and contribute to the efficiency of the accounting department.
Essential Duties
- Process invoices, verify their accuracy, and match them with purchase orders and receipts.
- Review and reconcile vendor statements, resolving any discrepancies.
- Process Credit Card Transactions and reconcile credit card statement.
- Prepare and process electronic transfers and payments.
- Monitor accounts to ensure timely payments and compliance with company policies.
- Assist with month-end closing tasks related to accounts payable.
- Maintain vendor records, ensuring compliance with tax reporting requirements, including W-9 and 1099 documentation.
- Assist in developing and documenting accounts payable processes and procedures.
- Collaborate with internal departments to address invoice discrepancies and payment inquiries.
- Respond to vendor inquiries promptly and professionally.
- Generate reports related to accounts payable activity as required.
- Set up new vendor numbers (VNs) and ensure all necessary paperwork is completed and verified.
- Review and manage the setup and removal of IRA rewards.
- Process year-end AP 1099s, ensuring compliance with reporting requirements.
- Assist with the preparation and review of annual use tax returns.
- Perform other duties as assigned.
Required Knowledge, Skills, and Abilities (KSAs) Note that these requirements are representative, not all-inclusive, of the KSAs required to perform the job.
- Comprehensive understanding of accounts payable processes and general accounting principles.
- Proficiency in Microsoft Office, including Excel, Word, and Outlook.
- Experience with accounting software, preferably Intacct or other enterprise-level accounting systems.
- Exceptional organizational skills and meticulous attention to detail.
- Strong problem-solving capabilities and ability to address payment discrepancies.
- Capacity to manage multiple tasks and adhere to deadlines.
- Effective communication and interpersonal skills.
- Self-motivated individual with a positive attitude and a team-oriented mindset.
- 2-3 years in accounts payable or similar role.
- Knowledge of GAAP and relevant policies.
- Financial services experience is a plus.
Prolonged periods sitting at a desk and working on a computer. Must be able to occasionally lift up to 15 lbs. The employee is often required to sit and use their hands and fingers, to handle or feel. The employee is occasionally required to stand, walk, reach with arms and hands, climb or balance, and to stoop, kneel, crouch or crawl. Vision abilities required by this job include close vision. Reasonable accommodation can be made to enable people with disabilities to perform the described essential functions. Work Environment: ADA compliant office building.
Other
This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time with or without notice.
Salary : $60,000 - $72,500