Legal Assistant

Position Summary:

- The Legal Assistant supports Attorneys and the legal team by performing administrative and clerical tasks that ensure the efficient functioning of the law firm. They play a critical role in case preparation, file management, and client communication, ensuring compliance with legal procedures and deadlines.

Essential Duties and Responsibilities:

- Document Preparation and Management: Draft, proofread, and finalize legal documents such as contracts, pleadings, motions, briefs, subpoenas, and correspondence. Format documents to comply with court requirements and firm standards. File documents with courts electronically or in person, ensuring adherence to deadlines.

- Case File Organization: Maintain and organize physical and digital case files, ensuring all documents are properly indexed and up-to-date. Prepare case summaries, chronologies, and other supporting materials for attorney review. Track deadlines, court dates, and statute of limitations to ensure timely filings and responses.

- Client and External Communication: Serve as a primary point of contact for clients, providing case updates, answering basic questions, and scheduling meetings. Communicate with opposing counsel, court personnel, and other parties as needed. Prepare and send engagement letters, follow-ups, and other client correspondence.

- Research and Investigation: Conduct basic legal research using tools like Westlaw, LexisNexis, or public records. Investigate facts of cases by reviewing documents, contacting witnesses, and gathering evidence. Compile research findings into concise summaries for attorney use.

- Scheduling and Calendar Management: Coordinate and manage attorney calendars, including scheduling hearings, depositions, meetings, and client consultations. Arrange travel and accommodations for attorneys when needed. Ensure all deadlines, court dates, and reminders are accurately recorded and communicated.

- Administrative Support: Answer phones, respond to emails, and manage general inquiries in a professional and timely manner. Process invoices, expense reports, and other billing-related tasks. Order office supplies and manage firm correspondence.

Education & Experience:

- High school diploma or equivalent required; an Associate’s or Bachelor’s degree in a related field is preferred.

- Required: Intermediate to Advanced Microsoft Office Programs.

- Required: Bilingual – Read, write, communicate (English/Spanish).
- Attributes consistent with company culture; safety, customer service, integrity, continuous improvement.

- Leadership and Communication skills.

- Ability to establish effective working relationships with all levels of the organization.

- Should be analytical, detail-oriented, flexible, and decisive.

- Experience with Microsoft office applications.

- Analytical aptitude, commitment to accuracy and quality, problem solving skills, attention to detail.

- Efficiency, productivity, strong organizational skills, and accuracy.

- Time management, with the ability to meet deadlines under pressure.

- Eagerness to learn new things and maintain a positive attitude toward changes and new challenges.

- Excellent oral and written communication skills.

- Openness to new responsibilities and willingness to shift focus.

- Ability to work in a fast-paced environment and ability to multi-task.

- Proactive disposition with strong follow-through skills.

- Demonstrate initiative and ability to handle multiple deadlines.

If you are passionate about the legal field, possess excellent organizational skills, and have a keen interest in supporting legal professionals, we invite you to apply for the Legal Assistant position at Jackeline Gonzalez Attorney at Law PLLC. Join our team where you can grow your career and contribute to the success of our firm!

Job Type: Full-time

Pay: $12.00 - $13.00 per hour

Expected hours: 40 – 45 per week

Benefits:

• Employee assistance program
• Flexible schedule
• Opportunities for advancement
• Paid sick time
• Professional development assistance
• Referral program
• Travel reimbursement

Schedule:

• 8 hour shift
• Monday to Friday
• Weekends as needed

Education:

• High school or equivalent (Preferred)

Experience:

• Immigration law: 1 year (Preferred)
• Legal case management: 1 year (Preferred)
• Law office: 1 year (Preferred)

Language:

• Spanish (Required)

Location:

• Pasadena, TX 77506 (Preferred)

Shift availability:

• Day Shift (Preferred)

Ability to Commute:

• Pasadena, TX 77506 (Required)

Work Location: In person

Salary : $12 - $13