What are the responsibilities and job description for the Legal Secretary position at Jackson Lewis P.C.?
Focused on labor and employment law since 1958, Jackson Lewis P.C.’s 950 attorneys located in major cities nationwide consistently identify and respond to new ways workplace law intersects business. We help employers develop proactive strategies, strong policies and business-oriented solutions to cultivate high-functioning workforces that are engaged, stable and diverse, and share our clients' goals to emphasize inclusivity and respect for the contribution of every employee.
The Firm is ranked in the First Tier nationally in the category of Labor and Employment Litigation, as well as in both Employment Law and Labor Law on behalf of Management, in the U.S. News - Best Lawyers® “Best Law Firms”.
The legal secretary supports multiple labor and employment litigation attorneys (4 ) by providing a full range of support, including, but not limited to, preparation/revision of correspondence, pleadings and documents; e-file pleadings; conducting legal research; calendar maintenance; and various office and client filing. As an integral part of the team, this team member also is involved with office wide administrative functions.
The successful candidate is a very organized, detail-oriented team player possessing at least 5 years recent litigation secretary experience (including electronic filing).
Essential Functions
- Engage in the work of the attorney by demonstrating knowledge and status of current cases and projects, utilizing available resources in order to achieve.
- Provide support for four attorneys in employment law matters and backup support as needed.
- Act as liaison between internal departments and outside agencies.
- Prepare/revise correspondence, pleadings, documents and other clerical assignments as directed.
- Handle a wide variety of complex and confidential time-sensitive material.
- Work with teams to complete conflict checks and open new client engagements as requested.
- Communicate with clients on a regular basis.
- Assist with billing review, inquiries and collections.
- Maintain calendars, CLE, reports and time records.
- Book and organize travel arrangements as needed; assist with expense reimbursement.
- Maintain docketing for litigation attorneys.
- Transcribe electronic dictation, and schedule depositions.
- Various office and client filing.
- Proofreading documents.
- Other office administrative functions as needed.
Qualifications/Skills Required
- At least 5 years recent experience in a legal administrative assistant role within a law firm supporting litigation attorneys, experience with labor and employment law a plus.
- Familiarity with state and federal rules and procedures, as well as procedures with state and federal agencies.
- Must have a solid understanding of technical legal terminology as well as court filings.
- Experienced with trial preparation and briefs.
- Punctual with excellent attendance.
- Strong verbal and written communication skills, as well as excellent proofreading skills.
- Ability to timely respond to deadlines, balance workload and take initiative.
- Proficient with Office Suite, including Outlook, Word, Excel, and PowerPoint. Experience with law firm software including billing, expense, document management, etc. is a plus.
- Strong interpersonal skills and ability to work well in cooperative, small office environment and communicate with attorneys and support staff on every level.
Educational Requirements
- High School diploma or equivalent required.
- 4-year college degree preferred.
Jackson Lewis understands that embracing our differences makes us a stronger, better firm. We appreciate the importance of having a workforce that reflects the various communities in which we work, and we strive to create an inclusive environment where diverse employees want to work and where they can flourish professionally. In furtherance of our culture, all qualified applicants will receive consideration for employment without regard to race, national origin, gender, age, religion, disability, sexual orientation, veteran status, marital status or any other characteristics protected by law.
