What are the responsibilities and job description for the Office Administrator position at Jackson Lewis P.C.?
Focused on labor and employment law since 1958, Jackson Lewis P.C.’s 950 attorneys located in major cities nationwide consistently identify and respond to new ways workplace law intersects business. We help employers develop proactive strategies, strong policies and business-oriented solutions to cultivate high-functioning workforces that are engaged, stable and diverse, and share our clients' goals to emphasize inclusivity and respect for the contribution of every employee.
The Firm is ranked in the First Tier nationally in the category of Labor and Employment Litigation, as well as in both Employment Law and Labor Law on behalf of Management, in the U.S. News - Best Lawyers® “Best Law Firms”.
Office Administrator (OA) Job Summary
Work directly with the Office Managing Principal (OMP) and attorneys of each office to ensure smooth functioning of daily operations and administration. Will support multiple offices.
Reports to:
Senior Manager, Office Administration
Essential Functions
Jackson Lewis understands that embracing our differences makes us a stronger, better firm. We appreciate the importance of having a workforce that reflects the various communities in which we work, and we strive to create an inclusive environment where diverse employees want to work and where they can flourish professionally. In furtherance of our culture, all qualified applicants will receive consideration for employment without regard to race, national origin, gender, age, religion, disability, sexual orientation, veteran status, marital status or any other characteristics protected by law.
The Firm is ranked in the First Tier nationally in the category of Labor and Employment Litigation, as well as in both Employment Law and Labor Law on behalf of Management, in the U.S. News - Best Lawyers® “Best Law Firms”.
Office Administrator (OA) Job Summary
Work directly with the Office Managing Principal (OMP) and attorneys of each office to ensure smooth functioning of daily operations and administration. Will support multiple offices.
Reports to:
Senior Manager, Office Administration
Essential Functions
- Act as a strategic partner to the Office Managing Principal (OMP). Assist with strategic and tactical initiatives.
- Work collaboratively with Office Managing Principal (OMP) and staff to oversee Budgeting, IT, Facilities Planning, HR and other functional areas in the office.
- Prepare capital and operating budgets and monitor expenses.
- Support all Firm policies and procedures.
- Administration responsibilities including:
- Manage day to day office operations enabling Office Managing Principal (OMP) to focus on practice and business development.
- Recruitment of staff.
- Onboarding, orientation and training of staff. Onboarding of attorneys.
- Off-boarding of terminated employees.
- Supervise secretarial and other support staff.
- Coordinate the annual evaluation and compensation process for attorneys and staff and conduct interim evaluations for new support staff.
- Manage employee relation issues in the office.
- Make recommendations for staff assignments to attorneys.
- Monitor staff attendance, vacations, and other absences from the office and approves timecards.
- Manage support staff workflow and the mail/supply operation for optimum efficiency.
- Resolve general staff issues.
- Stay current with Firm technology enhancements/upgrades to act as primary office escalation contact.
- Work with various departments to coordinate logistics of staff training.
- Partner with Facilities on office renovations and maintenance.
- Support local Marketing events and Marketing Manager.
- Perform other administrative duties as assigned.
Jackson Lewis understands that embracing our differences makes us a stronger, better firm. We appreciate the importance of having a workforce that reflects the various communities in which we work, and we strive to create an inclusive environment where diverse employees want to work and where they can flourish professionally. In furtherance of our culture, all qualified applicants will receive consideration for employment without regard to race, national origin, gender, age, religion, disability, sexual orientation, veteran status, marital status or any other characteristics protected by law.
