Office Services Clerk

Focused on labor and employment law since 1958, Jackson Lewis P.C.'s 1000 attorneys located in major cities nationwide consistently identify and respond to new ways workplace law intersects business. We help employers develop proactive strategies, strong policies and business-oriented solutions to cultivate high-functioning workforces that are engaged, stable and diverse, and share our clients' goals to emphasize inclusivity and respect for the contribution of every employee.

The Firm is ranked in the First Tier nationally in the category of Labor and Employment Litigation, as well as in both Employment Law and Labor Law on behalf of Management, in the U.S. News - Best Lawyers® "Best Law Firms".

Job Summary (basic description)

The Office Services Coordinator will have a combination of office services duties and clerical duties. The OSC will be responsible for managing all office equipment, restocking, and monitoring office supplies, maintaining the cleanliness of common office spaces, and collaborating with attorneys to offer comprehensive support. This support includes submitting expenses, processing invoices, assisting with preparing and revising documents, managing calendars, and organizing office and client filings.

The ideal candidate must be able to accurately type a minimum of 65 words per minute, possess exceptional organizational skills, excel at multitasking, pay close attention to detail, and work well in a team environment.

This position does not allow for telecommuting.

Essential Functions

• Provide courteous and professional customer service to office personnel and visitors.
• Prepare and distribute mail and packages via mail carriers.
• Assist with document reproduction, including copying, scanning, stamping, binding, and faxing.
• Complete minor equipment repairs and troubleshooting tasks, such as clearing paper jams and changing cartridges.
• Schedule service calls as needed and manage conference room setup and cleanup.
• Cover receptionist duties and maintain cleanliness in the kitchen area.
• Provide limited facilities and IT management support and assist with heavy item movements.
• Conduct daily office space inspections for maintenance or cleaning needs, reporting to building liaison.
• Manage file inventory and organize the file workroom.
• Provide assistance to attorneys and other members of legal support in employment law matters and offer backup support, as necessary.
• Serve as a liaison between internal departments and external agencies.
• Manage confidential and time-sensitive materials of increasing complexity based on experience.
• Conduct conflict checks and initiate new client engagements as required.
• Maintain calendars, continuing legal education records, reports, and time logs.
• Arrange and organize travel plans, including flights, accommodations, and transportation adjustments.

Qualifications / Skills Required

Educational Requirements

Jackson Lewis understands that embracing our differences makes us a stronger, better firm. We appreciate the importance of having a workforce that reflects the various communities in which we work, and we strive to create an inclusive environment where diverse employees want to work and where they can flourish professionally. In furtherance of our culture, all qualified applicants will receive consideration for employment without regard to race, national origin, gender, age, religion, disability, sexual orientation, veteran status, marital status or any other characteristics protected by law. Learn More