Specialist, Accounts Payable

Department:

Office of the Controller

Normal Work Schedule:

8:00 am – 4:30 pm Monday-Friday, some evenings and weekends required

Anticipated Start Date:

April 21, 2025

Job Summary:

The Accounts Payable Specialist is responsible for processing invoices for payment in compliance with the University’s financial policies and procedures; monitor all vendor invoices to find discounts that can be applied; for performing day to day financial transactions, including auditing and posting invoices so that accounts payable are processed in an efficient and timely manner; and by resolving purchase order, contract, invoice, or payment discrepancies and documentation. This position must verify approvals and supporting documents for all invoices, direct vouchers, and travel reimbursement requests. This position must also be able to prioritize tasks, have an eye for detail and accuracy, and maintain a positive working relationship with all vendors.

Duties And Responsibilities:

• Verifies vendor accounts when reconciling monthly statements and related transactions.
• Audits vendor invoices for payment and all petty cash reimbursement requests.
• Verifies state documentation such as vendor disclosure statements for purchases over $5,000.00.
• Processes invoices for purchase orders & encumbrances by entering into accounting software.
• Processes cancel stop payment checks and reissues of checks.
• Responds to inquiries from vendors and employees regarding all accounts payable matters.
• Assists in year-end close out; calculates and prepares year end accounts payable accrual journal vouchers.
• Prepares any reports or returns including 1099’s required by state or federal agencies.
• Processes all incoming and outgoing mail.
• Receives, researches, and resolves routine internal and external inquiries concerning vendor accounts.
• Other related duties and special projects as assigned.
  
  

Required Minimum Qualifications:

• High school diploma or equivalent
• Any combination of training and experience equivalent to college courses from an accredited university with specialization in accounting or business administration
• At least three (3) years of considerable responsible experience in accounts payable or accounting and bookkeeping, and some experience involving electronic record keeping.
  
  

Required Documents:

• Cover Letter
• Resume
  
  

Employee Benefits:

JSU strives to provide great quality of life to our employees through an attractive, competitive benefits package for our full-time faculty and staff. These benefits enhance your salary as a JSU employee and are part of your total compensation package.

Benefits Include:

• Retirement Plans
• Alabama Teacher’s Retirement System (TRS)
• RSA-1 Deferred Compensation
• 403-B Retirement Annuity (TIAA)
• Health Insurance
• Medical (PEEHIP)
• Optional plans: vision, dental, flexible spending plan, dependent care, cancer and hospital indemnity
• Long-term disability and life insurance
• Tuition assistance
• Paid and unpaid leave
• Employee Assistance Program
• Prescription assistance
  

For Additional Information Regarding Benefits, Please Visit Our Website.

Clery Notice: In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, https://www.clerycenter.org/the-clery-act the Jacksonville State University Police provide information on crimes statistics, crime prevention, law enforcement, crime reporting, and other related issues for the past three calendar years. The JSU Annual Campus Security and Fire Report is available online at: http://jsu.edu/police/docs/CleryAnnualReport.pdf

Equal Employment Opportunity: JSU is an Equal Employment, Equal Opportunity, and Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, age, genetic information, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Duties And Responsibilities:

• Verifies vendor accounts when reconciling monthly statements and related transactions.
• Audits vendor invoices for payment and all petty cash reimbursement requests.
• Verifies state documentation such as vendor disclosure statements for purchases over $5,000.00.
• Processes invoices for purchase orders & encumbrances by entering into accounting software.
• Processes cancel stop payment checks and reissues of checks.
• Responds to inquiries from vendors and employees regarding all accounts payable matters.
• Assists in year-end close out; calculates and prepares year end accounts payable accrual journal vouchers.
• Prepares any reports or returns including 1099’s required by state or federal agencies.
• Processes all incoming and outgoing mail.
• Receives, researches, and resolves routine internal and external inquiries concerning vendor accounts.
• Other related duties and special projects as assigned.
  
  

Required Minimum Qualifications:

• High school diploma or equivalent
• Any combination of training and experience equivalent to college courses from an accredited university with specialization in accounting or business administration
• At least three (3) years of considerable responsible experience in accounts payable or accounting and bookkeeping, and some experience involving electronic record keeping.
  
  

Required Documents:

• Cover Letter
• Resume
  
  

Benefits Include:

• Retirement Plans
• Alabama Teacher’s Retirement System (TRS)
• RSA-1 Deferred Compensation
• 403-B Retirement Annuity (TIAA)
• Health Insurance
• Medical (PEEHIP)
• Optional plans: vision, dental, flexible spending plan, dependent care, cancer and hospital indemnity
• Long-term disability and life insurance
• Tuition assistance
• Paid and unpaid leave
• Employee Assistance Program
• Prescription assistance
  

For Additional Information Regarding Benefits, Please Visit Our Website.

Clery Notice: In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, https://www.clerycenter.org/the-clery-act the Jacksonville State University Police provide information on crimes statistics, crime prevention, law enforcement, crime reporting, and other related issues for the past three calendar years. The JSU Annual Campus Security and Fire Report is available online at: http://jsu.edu/police/docs/CleryAnnualReport.pdf

Equal Employment Opportunity: JSU is an Equal Employment, Equal Opportunity, and Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, age, genetic information, national origin, disability status, protected veteran status, or any other characteristic protected by law.