Accounts Receivable and Accounts Payable Specialist

Under the supervision of the Controller, the Accounts Receivable Specialist will be responsible for the company’s accounts receivable, including reviewing and recording incoming deposits in accordance with determined procedures and deadlines. This position requires an organized and highly motivated team player with strong initiative, excellent communication skills, and precision executing directions and completing tasks. This person will also be responsible for assisting the Accounts Payable department as needed.

Position Purpose:
Ensures the efficient operation of the company by performing day-to-day Accounts Receivable (AR) duties, in addition to other administrative, operational and clerical functions in both A/R and A/P

Subordinate Summary:
No Supervisory Responsibilities

Essential Job Results and Responsibilities:

Accounts Receivable Duties

• Prepares and issues AR invoices and billings to customers. Ensures invoice accuracy and verifies that appropriate freight, taxes, service, and other charges are included.
• Receives payments and applies payments to customer accounts. Reconciles received payments against accounts and notes any discrepancies.
• Performs regular reconciliation of bank statements to ensure proper posting of all receipts.
• Processes warranty, return and other credits, discounts, and refunds and ensures that money is credited back to customer accounts.
• Regularly reviews aging report to identify accounts that are at risk for delayed or non-payment. Monitors customer accounts for non-payment, delayed payment, overpayment and other irregularities. Identifies accounts that are near or past due and communicates exceptions to management per company guidelines.
• Calls on accounts to encourage payment. Updates accounts with notes on when payment will be received. Maintains holds on delinquent accounts. Recommends accounts for collection to owner or manager.
• Contacts customers to resolve payment discrepancies. Seeks authorization for write-offs (e.g. service charges) from management per company guidelines.
• Prepares checks for bank deposit using approved company methods.
• Assists with reconciliation of cash drawer and processing deposits.
• Maintains accurate AR records and customer files. Reviews files, records, and other documents to obtain information or to respond to requests.
• Prepares and maintains various reports requested by management. Prints and distributes periodic financial reports.
• Assists with internal and external audit support if necessary.

Other Office Duties

• Performs day-to-day clerical and office functions as needed, which may include: reporting, filing, data-processing, sorting incoming mail, answering phones, preparing written and electronic correspondence, coordinating activities, scheduling, monitoring and purchasing office supplies, and other clerical duties.
• May provide administrative and clerical support to management and other departments, which may include: sales, operations, branch locations, purchasing, accounting and warranty processing.
• Assists with special duties and assignments as needed to support the efficient functioning of the store or group, which may include tasks such as: creating flyers and promotional materials, updating Website, and preparing specialized forms, documents or reports.

General Results and Responsibilities

• Adheres to all company policies, procedures, standards and business ethics codes.
• Maintains professional communication when interacting with customers and coworkers. Treats all customers and coworkers with a helpful and courteous attitude.

Johnstone Supply believes that each employee’s contribution should not be limited by the assigned responsibilities. Therefore, it is expected that each employee will offer his/her services wherever and whenever necessary to ensure the success of our endeavors.

Essential Functions

• Enter daily deposits on time, accurately, and according to company procedures.
• Research application solutions through multiple databases/programs.
• Work directly with customer and employees to resolve questions about payments and accounts.
• Investigate and answer questions from internal management and outside clients.
• Call clients to identify payments.
• Other duties and administrative support tasks required.
• Other duties as assigned.

Requirements

Education: Bachelor’s degree in accounting/finance preferred or equivalent experience

Skills:

• Microsoft Office skills and strong Excel skills required with a desire to stay current technologically.
• Excellent oral and written communication skills
• Accuracy, attention to detail and good organizational skills
• Strong ability to research questions and problem solve.
• Ability to work under pressure in a fast-paced environment
• Strong time-management skills and ability to multi-task and prioritize work to meet changing deadlines
• Self-motivation and ability to work with minimal supervision
• Ability to interact effectively, respectfully, and professionally with people at all organizational levels.
• Strong client service focus and ability to work effectively in a team environment.

Benefits | What’s in it for You:

• Hourly pay
• Direct Deposit
• Medical / Dental / Vision/ 401k / Life / Disability
• Challenging yet friendly work environment
• Career advancement and growth opportunities available
• Schedule:8-hour shifts
• Monday to Friday

Here at Johnstone, we understand that finding the right career is one of the most important decisions you will make in your adult life. It’s our belief that work should be challenging and rewarding. Employees should always be valued for their dedication and excellence.

About Johnstone Supply

Johnstone Supply is a one-stop-shop with a variety of options in unitary and specialty equipment, repair and replacement parts, and maintenance supplies for residential, light commercial, refrigeration, and facilities maintenance. We offer the products, programs, and services that help contractors of all sizes succeed. We're committed to being our customers' HVAC/R resource from start to finish.

Who we are:

CBD Distribution dba Johnstone Supply is an HVAC/R wholesaler operating 13 locations in the Southeastern region of the United States. We are in search of team members to meet the demands of our growing business and clientele base. We are actively seeking a key member to add to our team. Our preferred candidate should be creative, resourceful, and have an eagerness to work for an established business in a fast-growing market.

If this sounds like the right fit for you, apply today!