Administrative Assistant

At Jacobs, we're challenging today to reinvent tomorrow by solving the world's most critical problems for thriving cities, resilient environments, mission-critical outcomes, operational advancement, scientific discovery and cutting-edge manufacturing, turning abstract ideas into realities that transform the world for good.

Your impact

As an Administrative Assistant, you will be responsible for and perform a variety of administrative and/or clerical duties supporting the Program Manager Full Time on-site in Aurora, CO.

Essential Functions

• Perform administrative support functions specific to department, project, or program activities that require limited interpretation of policies, procedures and practices applicable to assigned area.
• Provide calendar management in both MS Outlook and Google that includes scheduling meetings for a department, project stakeholders or program manager.
• Assist meeting facilitators with the use of video conferencing programs, surface hubs, note taking, drafting and distribution of meeting minutes.
• Provide organization and filing of program or project specific information that requires interpretation of established policies, procedures, and other relevant sources to and from internal or external sources.
• Maintain project filing systems and equipment.
• Maintenance and tracking of action items, including follow-up with responsible team members.
• Other administrative tasks as assigned.
  
  
  

Your keen ability to multi-task, communicate effectively and tackle project challenges will allow you to thrive in our dynamic, fast-paced environment. Working together, we’ll help you grow and pursue what fulfills you so that we can make impacts on the future – big and small, globally, and locally.

Here's what you'll need

• Associate degree or related experience in lieu of education
• Proven administrative experience within an engineering, construction or related organization
• Knowledge of general office practices and procedures, as well as some experience with work associated with K12 building design and construction project activities in a fast-paced collaborative environment.
  
  
  

Ideally, you will have

• Advanced Level computer skills in Microsoft Windows and Windows Suite software applications, PowerPoint, Outlook, SharePoint, Bluebeam, Visio and others.
  
  
  

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