Purchase Order Inventory Clerk

Job Summary:

Jada Windows is seeking a detail-oriented and organized Purchase Order Inventory Clerk to manage and process purchase orders efficiently and accurately. This role is crucial in ensuring the timely acquisition of necessary goods while maintaining accurate records and fostering positive relationships with vendors. The Purchase Order Inventory Clerk will be responsible for creating, tracking, and directing purchase orders from initiation to closure, contributing to the smooth operation of our world class windows.

Responsibilities:

Purchase Order Creation and Processing:

* Receive and review purchase requisitions from various departments for completeness and accuracy.

*Verify pricing, specifications, quantities, and delivery dates on requisitions.

* Generate and accurately issue purchase orders to approved vendors in a timely manner.

*Ensure all necessary approvals are obtained prior to issuing purchase orders.

Order Tracking and Management:

* Track the status of purchase orders and proactively follow up with vendors on order confirmations, shipping dates, and potential delays.

*Maintain accurate and up-to-date records of all purchase orders, related documentation, and vendor communications within the designated system.

*Identify and resolve discrepancies related to purchase orders, including pricing, quantities, and delivery issues.

Vendor Communication and Relationship Management:

* Serve as a primary point of contact for vendors regarding purchase order inquiries, changes, and updates.

*Communicate effectively and professionally with vendors to ensure smooth order processing and resolve any issues.

* Assist in maintaining positive relationships with key vendors.

Data Entry and Record Keeping:

* Accurately enter purchase order information into the Jada Windows procurement software.

* Maintain organized filing systems for both electronic and physical purchase

order documentation.

* Generate reports on purchase order status and related data as needed.

Compliance and Policy Adherence:

* Ensure all purchase order processes adhere to company policies and procedures.

* Assist in identifying and implementing improvements to the purchasing process.

Other Duties:

*Assist with other administrative tasks as assigned by the supervisor.

* Participate in team meetings and contribute to departmental goals.

Qualifications:

* High school diploma or equivalent required;

* Proven experience (typically 1-2 years) in a purchasing, administrative, or similar role involving data entry and record keeping.

* Familiarity with purchase order processes and basic procurement principles.

* Proficient in using computer software, including Microsoft Office Suite (Word, Excel, Outlook).

* Experience with ERP software is a plus.

* Strong attention to detail and accuracy.

* Excellent organizational and time management skills.

* Effective communication and interpersonal skills, both written and verbal.

* Ability to work independently and as part of a TEAM.

* Problem-solving skills and the ability to resolve discrepancies effectively. Excellent attention to detail and commitment to producing high-quality work.

*STRONG teamwork skills with the ability to communicate effectively with colleagues.

*Must be able to work in, on, around, over, and under fixed equipment, power tools, and machinery; manipulate heavy equipment, tools, and supplies and/or lift 40 lbs on a routine basis.

Skills:

* Data Entry

* Record Keeping

* Purchase Order Processing

* Vendor Communication

* Organization

* Time Management

* Attention to Detail

* Problem Solving

* Computer Proficiency (MS Office)

Job Type: Full-time

Pay: From $23.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Ability to Commute:

• Grass Valley, CA 95945 (Required)

Work Location: In person

Salary : $23