Executive Administrative Assistant

Executive Assistant to the Vice President

Executive Assistant to the Vice President

Support, Streamline, and Strategize at James H. Cole Home for Funerals

About the Role

Antonio Green, Vice President of James H. Cole Home for Funerals, is seeking a high-performing Executive Assistant to serve as his right hand. This role is central to keeping Antonio focused, on time, and two steps ahead. You won’t just manage a calendar or respond to emails—you’ll build and run the systems that manage him.

We’re looking for someone who thrives in structure, loves a well-labeled inbox, and finds deep satisfaction in making things run smoothly. You must be proactive, organized, and emotionally intelligent, with a natural ability to anticipate needs before they become problems.

While this role doesn't interact directly with grieving families, you will be immersed in an environment rooted in care, dignity, and legacy. Compassion, grace under pressure, and a calming presence are essential qualities to thrive here.

This is not a typical admin role. It’s a mission-critical support function that plays a pivotal role in the success of a multigenerational, family-owned business deeply trusted by the Detroit community.

Key Responsibilities

Calendar & Email Management

• Own the CEO’s calendar—plan, adjust, and proactively optimize for efficiency and focus
• Triage email inbox daily; filter, flag, and respond on behalf of the CEO when appropriate
• Keep inboxes organized and ensure timely follow-ups on all fronts

Administrative Leadership

• Manage both professional and personal tasks to clear Antonio’s plate
• Maintain and evolve standard operating procedures for communication, scheduling, and task tracking (inspired by the Dan Martell EA framework)
• Coordinate with team leads and external stakeholders to ensure seamless information flow and follow-through

Operational Support & Anticipation

• Take ownership of recurring admin workflows, status check-ins, and task systems
• Anticipate needs, identify potential roadblocks, and solve them before they reach Antonio
• Handle errands and logistical support (e.g., scheduling dry cleaning pickups, placing supply orders)

Strategic Support

• Prepare and maintain agendas for regular check-ins with the Cole team
• Track progress on key projects and follow up on delegated action items
• Communicate with professionalism, compassion, and discretion, acting as an extension of Antonio’s leadership

You’ll Love This Job If...

• You find genuine satisfaction in being the behind-the-scenes force that keeps everything running smoothly
• You enjoy being the go-to person for details, follow-ups, and quiet problem-solving
• You’re naturally compassionate and emotionally grounded, even when others are navigating heavy emotions
• You’re fulfilled by supporting a mission-centered business that cares for families in their most tender moments
• You feel proud bringing professionalism, empathy, and precision to your work every single day

This Job Won’t Be For You If...

• You’re easily overwhelmed by tasks shifting quickly or emotionally intense environments
• You prefer to work from a distance and avoid direct connection with a leader or work with a tight-knit team
• You struggle with follow-through or keeping systems updated and active
• You’re uncomfortable supporting a company that serves grieving families or dealing with the topic of death
• You’re looking for a job where you can just follow instructions, not one that requires you to take initiative and anticipate needs

Ideal Candidate Profile

You’re likely a great fit if you:

• Have a strong sense of ownership, initiative, and internal motivation
• Are systems-oriented and steady, and don’t get rattled when little things take the day off course
• Love organizing people, processes, and information
• Excel at working with high-expectation leaders and staying calm under pressure
• Possess a natural steadiness and empathetic approach to supporting others in emotionally charged environments
• Are resourceful, responsive, and naturally inclined to "just handle it"
• Live in the Detroit area, with the ability to work in-office and travel between funeral home locations as needed
• Have reliable transportation and are comfortable running errands and handling on-the-ground logistics

Role Details:

• Location: Must live in the Detroit area. This is an in-person role with travel between office locations and occasional errands.
• Hours: Part-time to start (approximately 4–5 hours per day), with potential to grow into a full-time role based on performance
• Compensation: $16–$20/hour based on experience
• Transportation: Must have reliable transportation for inter-office travel and errands
• Start Date: As soon as the right candidate is identified

Education & Communication Expectations:

We care more about how you show up than where you went to school. Whether you graduated from high school or college, what matters most is your ability to speak and write professionally, communicate clearly, and represent our V.P. with confidence and polish.

To Apply:

Send a brief cover letter and resume to info@jameshcole.com.

This is more than a job—it’s an opportunity to co-create systems that support an executive who leads with legacy and purpose. If you’re highly organized, people-centered, and grounded in compassion, we want to hear from you.

Job Type: Part-time

Pay: $16.00 - $20.00 per hour

Schedule:

• Monday to Friday
• On call
• Weekends as needed

Work Location: In person

Salary : $16 - $20