Human Resources Administrative Assistant - South Campus (Full-Time)

Description

Job Summary

Under the supervision of the Human Resources Director; the Human Resources Administrative Assistant will be responsible for administrative support of day-to-day Human Resource office and administrative support to the Human Resources Director. Assisting in other various duties as assigned by the Director to further advance the ministry. This is a temporary role with the possibility of becoming a permeant position. 

Essential Responsibilities & Duties

General: 

• Assist Human Resources Director with email management and communications.
• Primary management point for Human Resources inbox.
• Assist in management of Human Resources inbox. 
• Answer and screen incoming calls and emails.
• General clerical duties including photocopying, fax, and mailing.
• Maintain a digital and hard copy file system.
• Schedule and coordinate meetings, agendas, appointments, and travel.
• Create or revise systems and documents, as necessary.
• Complete reports as requested.
• Assist in project management.
• Order supplies for office. 
• Crossed trained to fill in for other HR roles. 

Budget:

• Assist with budget monthly review, reconciliation, and FY budget presentation.
• Enter invoices, process monthly bankcard statements, mileage reimbursements, and balance credit card statements.
• Provide as backup to the detailed MetLife self-bill. 

Department Duties:

• Assist in Poster Compliance.
• Family Medical Leave Act:
• Prepare FMLA documents and coordinate meetings.
• FMLA management in HRIS software system and employee files.
• Manage LOA status in HRIS.
• Update payroll manual adjustments sheet for benefits invoices
• Process STD or LTD paperwork. 
• Yearly FMLA paperwork audit. 
• Open Enrollment:
• Participate in Open Enrollment reconciliation. 
• Coordinates and setups NEO.
• Provides back-up for other functional areas of Human Resources Department.
• Performs other duties assigned by Human Resources Director.

Recruiting:

• Assist with Career Fair coordination, facilitation, and projects as needed.
• Daily tags in recruiting for new applicants. 
• Obtain and manage job descriptions, position codes, and employee groups in HIRS.
• Upkeep and manage Positions module in Human Resource Information System (HRIS).
• Manage positions on James River website and Recruiting Module (ATS).
• Update of Yearly HR report. 
• Assist in interviews and other recruiting activities as directed. 

Risk Management:

• Process and maintain driver applications for employees.
• Process insurance needs for Kids & Youth camps. 
• Assist in Workers Comp claims as needed.
• Processing and recording of incident reports. 

Personnel Administration:

• Coordinate exit interviews.
• Assist with I9 record keeping; to remain in legal compliance.
• Assist in updating FellowshipOne Go employment status.

Payroll:

• Have a basic understanding of payroll processing
• Aid in Payroll as needed and provide as backup for payroll processing. 
• Update Manual Adjustment sheet as needed for employee changes.

Requirements

Job Requirements

• High school diploma, Associates degree preferred.
• Two (2) years of administrative experience.
• HR experience is preferred but not required. 
• Any equivalent combination of training and experience.
• PC skills including Microsoft Office Suite (Excel, Outlook, Publisher, Word, Planner, and Teams).
• Called to support ministry.

Knowledge, Skills, & Abilities

•  Exhibit good judgment, honesty, integrity, responsibility, and punctuality through the utilization of professional work standards. 
•  Ability to work in a fast-paced environment while meeting critical deadlines. 
•  Knowledge of modern office methods and procedures, filing, telephone techniques, and office equipment; as well as English usage, spelling, grammar, and punctuation. 
•  Ability to get along well with others and handle confidential matters.
•  Ability to manage time and multiple priorities to meet deadlines.
•  Ability to communicate effectively and professionally orally and in writing.
•  Must be punctual, pleasant, and tactful with professional appearance and conduct. 
•  Exhibit professionalism and always maintain confidentiality. 
•  Capacity to interact positively with and provide service to others at all levels within James River Church. 
•  Ability to establish and maintain effective working relationships with supervising personnel, coworkers, civic organizations, business professionals, and the public. 
•  Must have strong analytical skills and critical thinking skills. 
•  Exhibit a spirit of unity.

Code of Conduct and Character

James River Church is Pastor-led, and staff driven with board oversight. James River Church staff are expected and considered to share in the responsibility of practicing and propagating the Christian gospel message and upholding the doctrine of the Church (the employer), as stated on our website and in our Bylaws. As leaders and ministers of the gospel, staff therefore agree to the following:

1. Develop and maintain a close personal walk with the Lord including:

     a. Daily devotional time with Lord.

     b. Daily dependence on the empowerment of the Spirit.

2. Develop a strong marriage and family life. This includes:

    a. Communicating and sharing with your spouse.

    b. Spending time together on days off and when extra time is available.

3. Keep personal finances in order with no delinquencies.

4. Attend all regularly scheduled services in the church. Special services and functions will be required as deemed necessary by the Lead Pastor.

5. Maintain a high level of personal integrity, honesty, and confidentiality in dealing both with the staff and congregation.

6. Maintain a Christian outlook and attitude at all times.

7. Maintain loyalty to the staff and church, actively promoting unity within the church.

JAMES RIVER CHURCH – HEART BEHIND ALL WE DO

JOY

Smile at EVERYONE you encounter! 

• “Rejoice in the Lord always. I will say it again: Rejoice!” Phil 4:4 (NIV) 
• “In your presence there is fullness of joy; at your right hand are pleasures forevermore.” Ps 16:11 (ESV) 

ENTHUSIASM  

Be enthusiastic about your role, about the church, & about what God is doing in your life and in the church.   

• “Zeal for your house has consumed me…” Ps 69:9 (ESV) 
• “I was overjoyed when they said, ‘Let’s go up to the house of the Lord.’” Ps 122:1 (TPT) 

ENCOURAGEMENT

Be encouraging with your countenance, with your words, and with your actions to the team and to everyone you connect with as you serve! 

• “So encourage each other and build each other up…” 1 Thess 5:11 (NLT) 
• “…Look for the best in each other, and always do your best to bring it out.” 1 Thess 5:15 (MSG) 
•  

LOVE AND CARE –

Show compassion & represent the love of Jesus! 

• “Dear friends, let us continue to love one another, for love comes from God.” 1 John 4:7 (NLT)
• “Love each other. Just as I have loved you, you should love each other.” Jn 13:34 (NLT) 

SERVANT - MINDED

How can we help you with what you need? If needed, connect the individual to someone who can help. 

• “God has given each of you a gift from his great variety of spiritual gifts. Use them well to serve one another.” 1 Pt 4:10 (NLT) 
• “For even the Son of Man came not to be served but to serve others and to give his life as a ransom for many.” Mt 20:28 (NLT) 
• “…Through love serve and seek the best for one another.” Ga 5:13 (AMP)