What are the responsibilities and job description for the Fleet Office Administrative Specialist position at James River Equipment Virginia Llc?
Join the team at James River Equipment in Ashland
Since 1977, James River Equipment has been providing outstanding John Deere products and services to farmers, businesses, homeowners, and our communities. Each one of our nearly 50 authorized John Deere dealerships provides a workplace where employees are family and customers return because of the skill, service and trust our employees provide. As we grow, we value people ready to grow a career that makes an impact far beyond just our daily workplace.
We are seeking a highly organized and customer-focused Fleet Office Administrative Specialist to join our growing team. This role is crucial in ensuring the smooth and efficient operation of our company fleet, insurance and drivers. If you thrive in a fast-paced environment and possess excellent communication and analytical skills, we encourage you to apply!
- Please note: This is a Monday-Friday in office position at our Ashland home office.
The Fleet Office Administrative Specialist is responsible for supporting and maintaining our company's fleet of vehicles. This includes overseeing vehicle maintenance, tracking registrations and insurance, managing driver records, and ensuring compliance with all relevant regulations. The ideal candidate will be a detail-oriented individual with strong customer service skills and a proven ability to manage multiple tasks effectively.
Responsibilities:
- Maintain accurate records of vehicle registrations, insurance, and inspections.
- Track and manage driver qualifications, licenses, and training.
- Ensure compliance with all DOT and/or DMV regulations (depending on specific requirements).
- Process vehicle-related invoices and expenses.
- Collaborate with vendors for vehicle related payments or credits.
- Provide exceptional customer service to internal and external customers.
- Prepare and analyze fleet-related reports using Microsoft Office Suite (Excel, Word, etc.).
- Develop and implement strategies to optimize fleet efficiency and reduce costs.
- Manage vehicle maintenance schedules and repairs, ensuring minimal downtime.
Qualifications:
- Previous experience in a similar setting in bookkeeping, accounts payable and data tracking is required. Proven experience in a fleet administrative support role or related admin role is highly preferred.
- Proficiency in Microsoft Office Suite, particularly Excel (including data analysis and reporting).
- Excellent customer service and communication skills (written and verbal) is a must.
- Strong organizational and time-management skills with the ability to prioritize tasks effectively.
- Ability to work independently and as part of a team.
- Strong attention to detail and accuracy.
Preferred Qualifications:
- Experience with DOT and/or DMV regulations and compliance.
- Experience with fleet management software.
- Experience with Samsara Fleet software, CDK Dealer software, and DMV platforms.
About the Benefits
Joining the team at James River Equipment means youll enjoy a wide range of benefits, many of which start on day one of your employment with us. In addition to a competitive hourly rate of pay (negotiable based on experience), the successful candidate will receive:
- Extended health, dental, and vision insurance (day one of employment)
- Health savings account options
- Flexible spending account options
- Disability and life insurance
- 401k with employer match and profit share (after 90 days of employment)
- Annual tools and PPE allowance
- Paid time off and paid holidays
- Employee recognition rewards program
- Opportunities to attend a yearly cruise for top performers
- Opportunities for leadership and professional growth
- Quarterly group outings, company events, and employee recognition programs
Upon joining the James River Equipment family, you will be welcomed into a supportive, collaborative, and diverse team that takes pride in a job well done and is appreciated for the work they do!
For more information about what its like to work at James River Equipment, please visit our website at www.jamesriverequipment.com
