Administrative Assistant - Business and Industry

HIRING SALARY RANGE

MINIMUM HIRING SALARY: $31,200

MAXIMUM HIRING SALARY: Depends on qualifications

The Administrative Assistant - Business and Industry provides a wide array of support services for staff/faculty in the division area such as but not limited to: data entry, clerical support, maintenance of office supplies and equipment, and student support. This position reports to the Dean of Business and Industry.This list is meant to be representative, not exhaustive. Â Incumbents may not perform all the duties listed, while in other cases, related duties may also be assigned. Reasonable accommodations may be made to enable individuals with disabilities the ability to perform the essential functions.

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• Under the direction of the division dean prepare memorandums, letters, reports, purchase requisitions, book orders, confidential reports, and other documents;
• Operate a variety of office machines (i.e. copier, scanner, pc, etc.);
• Answer and handle all incoming telephone calls; take and deliver messages in an accurate and timely manner;
• Make travel arrangements and complete travel reimbursement forms for departmental faculty/staff;
• Attend departmental meetings; record, publish and distribute meeting notes/minutes;
• Maintain office records in a confidential manner;
• Assist with preparation of semester schedule, departmental budgets and part-time instructional cost information;
• Distribute departmental mail;
• Supervise work-study students;
• Assist the general public, as required;
• Schedule classrooms/meeting rooms as required;
• Assist in registration as needed;
• Provide students with information for student support services and other related resources;
• Assist students with questions and concerns regarding college policies, procedures, and programs within the division area;
• Assist students and visitors in locating classes and faculty;
• Maintain an updated list of part-time faculty names and contact information for the division;
• Maintain an adequate supply of office materials to support clerical duties and requests of faculty; prepare yearly supply inventory of office area;
• Acquire computer/technology competencies as appropriate to position;
• Assist faculty with equipment and software maintenance;
• Maintain security of personal computer access;
• Serve on college committees;
• Perform other professional or job-related duties as assigned.
  
  

The requirements listed below represent the knowledge, skills, and abilities required to perform the essential duties and responsibilities satisfactorily.

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Knowledge, Skills, And Abilities

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Ability to communicate effectively through speech and writing.

Ability to identify, communicate, and analyze problems.

Ability to take ownership and utilize constructive feedback.

Must be punctual, professional, and ethical.

Ability to plan and prioritize tasks.

Ability to work respectfully within a team environment.

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EDUCATION and EXPERIENCE:Â Any combination of education and experience demonstrates possession of the requisite knowledge, skill, and abilities.

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Requirements

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 Education/SkillsÂ

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Required:Â Associate degree from a regionally accredited institution in Office

Administration or a closely related field. Excellent communication skills. Working knowledge of computers and Microsoft Office, including word processing, spreadsheets, and presentation graphics. Â Â Â Â Â Â

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Preferred:Â Proficient with computers and Microsoft Office, including word processing,

spreadsheets, and presentation graphics. Bilingual.

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Experience

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Required:Â Â Some clerical and customer service experience.

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Preferred: Â Considerable clerical and customer service experience.

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PHYSICAL DEMANDS:Â The physical demands described here represent those that must be met by an employee to perform the essential functions of this job successfully. Reasonable accommodations may be made to assist individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit. Â The employee frequently is required to use hands to finger, handle, or feel; reach with hands and arms, and talk or hear. Â The employee is occasionally required to stand and walk. Â The employee must regularly lift and move up to 10 pounds and occasionally lift and move up to 25 pounds. Â Specific vision abilities required by this job include close vision and the ability to focus. Â May require travel.

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WORK ENVIRONMENT: The work environment characteristics described here represent those employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to assist individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee regularly works in indoor conditions. The noise level in the work environment is usually moderate. Â

This position description covers the essential functions and duties associated with this position. Â Other duties may be assigned by the President or appropriate supervisor personnel. Â The College reserves the right to alter duties, responsibilities, conditions, working hours, and job title as necessary.James Sprunt Community College is an Equal Opportunity Employer. The College prohibits discrimination against any person (including staff, faculty or student body) on the basis of race, color, national origin, sex, disability, religion, political affiliation, sexual orientation, gender identity, veteran status, genetic information, or age.

If you need assistance or accommodations please contact 910-296-2400.