EDA Executive Assistant

Description

Join Jamestown S’Klallam Tribe’s Economic Development Authority (EDA) as an Executive Assistant and play a vital role in supporting the EDA's mission and its diverse enterprises. This position provides high-level administrative and clerical support to the EDA staff and enterprises, reporting to the Operations Director and working closely with management.

Key responsibilities include:

• Meeting Coordination: Managing board meeting schedules, preparing agendas and materials, setting up meeting spaces, and taking and distributing meeting minutes.
• Travel and Expense Management: Arranging travel reservations, processing registrations for conferences and training, managing company credit cards, and reconciling monthly expenses.
• Financial Administration: Processing invoices for payment, reconciling monthly business reports, and supporting invoice entry and data reconciliation for multiple EDA enterprises.
• Administrative Support: Providing comprehensive support to all EDA staff, including scheduling meetings, managing mailing lists, editing and formatting reports and grant proposals, preparing correspondence, filing, photocopying, and running errands.
• Technology Management: Supporting the use and delegation of company technology, including software applications (POS, invoicing, digital document signing, etc.) and the company Verizon account.
• Communication and Outreach: Maintaining contact lists for key stakeholders (agencies, elected officials, etc.), coordinating meetings and events with community partners, and updating/creating content for EDA enterprise websites.
• Project Support: Assisting with small projects, researching vendors, gathering information for RFPs, and working with local government agencies on permits and applications.

The ideal candidate will possess:

• A High School Diploma or equivalent; an Associate’s degree is preferred, or three (3) years of professional office experience in an administrative capacity or related field may be substituted.
• One (1) year of experience providing management administrative support.
• Proficiency in Microsoft Office Suite and experience with various database software applications.
• Ability to type 55 WPM.
• Excellent organizational skills, attention to detail, and the ability to work independently.
• Exceptional interpersonal and communication skills (verbal and written).
• A valid driver’s license and the ability to travel locally and regionally.
• Ability to pass a criminal background investigation.

This is an excellent opportunity to contribute to the economic growth and development of the Jamestown S’Klallam Tribe. If you are a highly motivated and skilled administrative professional seeking a challenging and rewarding role, we encourage you to apply. 

Read the full job description here: EDA Executive Assistant - Job Description

Qualifications

Salary : $25 - $32