Administrative Assistant - Decatur, Georgia

Jamison Professional Services, Inc. (“Jamison”) is currently seeking a qualified and motivated candidate for the position of Administrative Assistant

Job Title: Administrative Assistant | Decatur, Georgia

DESCRIPTION OF SERVICES:

The objective of this requirement is to provide Temporary Personnel Services for daily employment services in support of the operation of Dekalb County in Georgia. County departments will require the services of temporary personnel to assist with special projects of a time-limited nature, to fill in for staff on vacation or extended leave, and/or to assist during periods of peak activity. Skills test may be administered to assess proficiency.

The Administrative Assistant is responsible for providing serves as a vital support role across multiple departments, providing clerical and customer service functions. The role involves being the first point of contact for the public, managing communications, and performing various administrative tasks to ensure efficient department operations.

MINIMUM QUALIFICATIONS:

High school diploma or GED required, Associate degree in Office Systems Technology or Office Administration preferred; three years of progressively responsible office administration (preferably in the public sector), customer service, or records management experience; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job.

Specific License or Certification Required: May require possession and maintenance of valid State of Georgia Notary Public certification.

PREFERRED

• Experience with word processing, spreadsheet, and database software.
• Familiarity with office equipment maintenance.
• Experience in clerical/administrative or customer service work preferred.
• Ability to perform data entry and typing tasks accurately.
• Excellent customer service skills with the ability to effectively communicate with diverse audiences. 
• Attention to detail and ability to work accurately with complex information. 
• Bilingual a plus (but not a requirement)

JOB DUTIES AND RESPONSIBILITIES:
Tasks include, but are not limited to, additional duties as assigned.

• Must project a professional image.
   
• Typing ability 45 wpm. Type on PC using a variety of software packages; Microsoft Word is most commonly used. 
   
• Types, prepares, proofreads, and/or completes various forms, reports, correspondence, lists, logs, notices, schedules, calendars, attendance records, check requests, purchase orders, requisitions, budget documents, contracts, agreements, statistical reports, incident/accident reports, work order requests, agendas, minutes, motions, ordinances, resolutions, accident/incident reports, inventory records, charts, graphs, spreadsheets, or other documents.
   
• Answers telephone calls and greets visitors; ascertains nature of business, directs callers/visitors to appropriate personnel, and records/relays messages; responds to requests for service/assistance; retrieves messages from voicemail or answering machine; initiates and returns calls as necessary; and relays calls/messages via two-way radio.
   
• Coordinates and provides administrative/clerical support for an assigned department/division; processes a variety of documentation associated with department/division operations within designated timeframes and per established procedures. May be asked to perform complex tasks; attention to detail necessary.
   
• Relieves management staff of routine administrative tasks; screens telephone calls, mail, and other communications and initiates appropriate action/response; records dictation; types, composes, edits, or proofreads correspondence on behalf of management staff; records and/or transcribes correspondence, statements, minutes, or other information; and keeps management informed of significant matters, messages, documentation, or other information.
   
• Maintains calendar/schedule of activities for the assigned manager and department/division; schedules and confirms appointments, meetings, interviews, conferences, training activities, or other activities; and updates calendar on a regular basis and notifies parties involved of changes.
   
• Coordinates travel arrangements, accommodation, conference registrations, or other travel-related plans for executives or other staff.
   
• Maintains file system of various files/records for the assigned area; prepares files, organizes documentation, and files documents in designated order; retrieves/replaces files; scans records into computer; and shreds/destroys confidential or obsolete documents.
   
• Distributes documentation between department/staff members and internal/external individuals/agencies; operates fax machine to send/receive documentation; sorts, organizes, opens, and/or distributes incoming mail; signs for incoming packages and delivers to appropriate personnel; processes outgoing mail.

HOURS OF OPERATION

Normal working hours are 8:30 A.M. to 5:00 P.M., Monday through Friday.

During the assignment, temporary personnel shall not work for any period over eight (8) hours per day for a maximum of forty (40) hours per week without prior authorization.

DeKalb County government observes eleven (11) holidays during each calendar year: New Year’s Day, Martin Luther King Jr. Day, President’s Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Veteran’s Day, Thanksgiving Day, the day after Thanksgiving and Christmas Day. Whenever a County-observed holiday occurs on Saturday, the previous Friday will be observed. Whenever a County-observed holiday occurs on Sunday, the Monday following will be observed.

PRIMARY PLACE OF PERFORMANCE:

Dekalb County, Decatur, Georgia 30030

This work requires on-site performance and is not eligible for remote work or telework.

TRAVEL: N/A

Clearance Level Required: Must be able to pass a Federal Background check.

SUPPLEMENTAL INFORMATION:

Evaluation Will Consist Of: Education, Experience, Background Check, Physical/Drug Screening

JAMISON CORPORATE OVERVIEW:

Jamison Professional Services, Inc. (Jamison) is a Service-Disabled, Veteran-Owned Small Business (SDVOSB), certified Minority Business Enterprise (MBE) headquartered in metropolitan Atlanta, Georgia. We specialize in providing professional management, administrative, healthcare, court reporters and transcriptionist experts, and document/ record and telehealth operational support solutions to U.S. Government, State, and commercial clients. Jamison is a nationwide professional staff augmentation company, that helps commercial clients and government agencies expand their talent acquisition reach by sourcing, assessing, developing, and managing the talent that enables them to be successful.

Jamison offers a wide range of employment opportunities in the commercial and government sectors. We seek employees who share our values of service excellence, integrity, and professionalism.

Jamison affords equal employment opportunity to all individuals, regardless of race, creed, color, religion, gender, national origin, ancestry, age, marital status, veteran status, disability, medical condition, gender identity, or sexual orientation. Our employees, as well as applicants and others with whom we do business, will not be subjected to sexual, racial, religious, ethnic, or any other form of unlawful harassment and/or discrimination. In addition, Jamison adheres to the equal employment opportunity requirements of all states and localities in which it does business.

Jamison’s commitment to equal opportunity is applied through every aspect of the employment relationship, including, but not limited to, recruitment, selection, placement, training, compensation, promotion, transfer, termination, and all other matters of employment.

Applicants may be required to successfully complete an online assessment to determine qualifications for positions requiring specific skills.

All applications must be submitted through our application system at: https://www.jps-online.com/apply-now/