Accounts Payable Coordinator

ESSENTIAL DUTIES AND RESPONSIBILITIES 

The following and other duties may be assigned as necessary:

• Provide friendly, fast, and helpful customer service to all guests and team members.

• Coding vendor invoices and disbursements to have a consistent basis for financial statements preparation.

• Perform ad hoc investigation reports from inquirer to provide management or vendors desired information.

• Ensure compliance with policies and procedures.

• Reconcile accounts payable detail to the general ledger.

• Reconcile invoices to proof of receipt and purchase order.

• Communicate with vendors pertaining to expected payments and delinquent invoices.

• Reconcile vendor statements

• Matching purchase orders, receiving reports and invoice.

• Accounts Payable data entry.

• Processing and distributing payments.

• Print 1099 forms at year end.

• Maintain complete A/P vendor files.

• Communicate effectively with vendors and internal customers to provide assistance and resolve discrepancies and questions.

• Resolve vendor invoice problems and reconcile vendor statements

• Identify and report use tax on items purchased.

• Provide support to the Finance department for the preparation of the A/P accrual for month end closing.

• Must have the ability to calculate figures and amounts such as discounts, interest, commissions, proportions and percentages.

• Must adhere to regulatory, department and company policies.

• Keep work areas clean and free of safety hazards, debris and litter.

• Perform all job duties in a safe and responsible manner.

• Perform other job related and compatible duties as assigned.

QUALIFICATION REQUIREMENTS  

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Must be at least 21 years of age.

• High school diploma or equivalent

• Must be proficient in Microsoft applications

• Must demonstrate strong interpersonal communication and customer service skills

• Must have the ability to identify problems, collect data, analyze and draw valid conclusions

• Must have the ability to solve practical problems and deal with a variety of situations

• Must have the ability to interpret a variety of instructions (i.e., written, oral, etc.)

• Must be able to acquire and maintain appropriate gaming license

LANGUAGE SKILLS 

Ability to read and interpret documents In English, such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to read and communicate verbally in English. Written communication skills in English may also be required.

MATHEMATICAL SKILLS 

Ability to add, subtract, multiply, and divide into all units of measure, using whole numbers, common fractions, and decimals. Ability to perform these operations using units of American money and weight measurement, volume, and distance.  Must be able to efficiently and accurately count money and gaming chips and make a change. Possess the ability to operate an adding machine and have basic computer skills.

REASONING ABILITY 

Ability to apply commonsense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

CERTIFICATES, LICENSES, REGISTRATIONS

Team members must be able to qualify for licenses and permits required by federal, state, and local regulations.

PHYSICAL DEMANDS  

The physical demands described here represent those that must be met by a team member to perform the essential functions of this job successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the team member is regularly required to stand and use hands to finger, handle, or feel objects, tools, or controls. The team member frequently is required to reach with hands and arms and talk or hear. Specific vision abilities required by this job include close vision, color vision, and peripheral vision.

The team member must regularly lift and/or move up to 25 pounds, frequently lift and/or move up to 50 pounds, and occasionally lift and/or move up to 75 pounds, and must have the ability to push, pull, reach, bend, twist, stoop, stack, crouch, kneel and balance when performing job duties in varying work areas such as confined spaces.

WORK ENVIRONMENT

The work environment characteristics described here represent what a team member encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually very loud. Team member will be exposed to an environment containing unrestricted secondhand tobacco smoke.