Accounts Payable Coordinator

SmithGroup is an award-winning, integrated design firm that blends research, data and technology with innovation and a creative spirit to deliver resilient, inclusive spaces that solve our clients' greatest challenges. Our teams create exceptional design solutions for healthcare, science and technology, workplace, mixed use, higher education, cultural, waterfront, parks and open spaces, and urban environments. We are looking for passionate problem solvers who want to elevate design, push boundaries and move us closer to a carbon-free future. Care to join us?

The San Diegooffice of SmithGroupis looking for aAccounts Payable Coordinatorto join our team.

Working with us, you will:

• Check all invoices and expense reports for accuracy and completion; match invoices and expense reports to appropriate backup material in a paperless accounting system.
• While adhering to accounting policies and procedures, ensure all invoices and expense reports have appropriate approvals using SharePoint and Adobe Acrobat.
• Review transaction lists of accounts payable team members for accuracy.
• Upload and post invoices and expense reports into Deltek Vision accounting software.
• Generate accounts payables: cutting checks and ACH payments every 10 calendar days.
• Contact vendors to research inaccuracies and discrepancies, reconcile statements.
• Assist project accountants in the preparation of invoices, supporting billing documentation, researching and correcting out of balance, and adjustment billing and payment conditions.
• Assist in other accounting areas as requested or assigned including client collections.

An ideal candidate has:

• An associate's degree in Accounting/Finance/Business, or equivalent, from a two-year college or technical school, or two years related experience and/or training; or equivalent combination of education and experience.
• A minimum of one to three years of related experience and/or training; or equivalent combination of education and experience.
• Proficiency in Excel, Adobe Acrobat, SharePoint, and Outlook.
• The ability to meet weekly and monthly deadlines in a fast paced, high volume environment.
• The ability to retain and apply accounting policies and procedures.
• Excellent verbal and written communication skills with both internal and external customers.
• Strong organization skills and the ability to maintain confidential information.
• Accounts Payable experience or business acumen preferred.

At SmithGroup, we are committed to helping our staff thrive with great projects and time to unwind. We offer flexible scheduling, a hybrid work environment, 3 weeks of PTO within your first year of employment with the option of purchasing additional time off, 8 paid federal holidays, plus 15 extra Fridays off! Our benefits plan includes medical, dental, and vision coverage, wellbeing resources, paid parental leave, a flex spending account and voluntary insurance options. We invest in your future through our 401(k) program with employer matching, tuition reimbursement program, one-on-one career coaching and professional development opportunities. While we may ultimately pay more or less than a posted salary range, at the time of posting the anticipated salary range for this position is $23.55 to $25.00 per hour. You are eligible to receive overtime pay for hours worked beyond 40 in a work week and a performance-based bonus each year. To be considered for this role, please create a profile and apply!

If you require reasonable accommodation to complete this application, interview, or otherwise participate in the employee selection process, please direct your inquiries to careers@smithgroup.com.