What are the responsibilities and job description for the Operations & Administrative Coordinator position at Janco Commercial Cleaning, LLC?
Overview
Benefits: Medical Insurance
Screening Requirements: Criminal Background Check
Janco Commercial Cleaning offers entry-level to managerial positions. We service customers in Anchorage, Eagle River and Wasilla. Become part of a team where growth and opportunity to hand-in-hand.
Janco believes in succeeding. When you succeed, we all succeed! We promote from within and value your experience and expertise!
We are looking for dedicated team members that would like to grow from within the company or are simply looking for a GREAT SIDE HUSTLE!
You are not just a number or expense. You are an integral part of our team. Part of our company's purpose is to enrich the lives or out team members - both personally and professionally.
We are an equal opportunity employer
Job Skills / Requirements
Janco believes in succeeding. When you succeed, we all succeed! We promote from within and value your experience and expertise!
We are looking for dedicated team members that would like to grow from within the company or are simply looking for a GREAT SIDE HUSTLE!
You are not just a number or expense. You are an integral part of our team. Part of our company's purpose is to enrich the lives or out team members - both personally and professionally.
We are an equal opportunity employer
Reports To: Chief Operating Officer (COO)
Job Summary:
Janco Commercial Cleaning is seeking a highly organized and tech-savvy Operations & Administrative Coordinatorto support daily office functions while assisting in operational oversight. This role is crucial in managing proposals, contracts, compliance tracking, and operational budgets while providing administrative assistance to ensure smooth operations.
Key Responsibilities:
Administrative Support:
- Answer and direct phone calls, providing excellent customer service to clients and vendors.
- Prepare and send new bids, amendments to contracts, and proposals using designated software.
- Maintain and track OSHA logs and other compliance-related documentation.
- Oversee and log the breakpoint MEC plan to ensure janitorial staff compliance.
- Organize and track work orders inside TEAMS software.
- Communicate with vendors and suppliers, ensuring invoice tracking and accurate documentation.
- Manage office supply orders and coordinate food orders when needed.
Operations & Quality Control Support:
- Budget Management: Track and manage hours vs. budgets for buildings, ensuring labor costs align with operational goals.
- Quality Control: Utilize and understand the Orange QC platform to track and report on service quality and improvement areas.
- Operational Assistance: Provide support to the operations team as needed to streamline processes and assist with facility management.
Qualifications:
- Experience: 3 years in administrative support, operations, or facility coordination.
- Skills: Strong organizational, problem-solving, and multitasking abilities.
- Tech Proficiency: Must be comfortable using various software tools (Microsoft Office, TEAMS, operational tracking software).
- Preferred: Experience in janitorial, facility management, or a similar industry is a plus.
Benefits:
- Competitive salary based on experience
- Paid time off and company benefits
- Opportunities for career growth in a rapidly expanding company
To ensure the health and wellbeing of our clients: Daily maintain and clean offices, lobbies, restrooms and other work areas by emptying trash cans and collecting recyclables, dusting, sweeping and moping.
