People Operations Specialist

Position Overview

Janco Industries, Inc. is seeking a highly organized and detail-oriented People Operations Specialist to join our team. The ideal candidate will provide critical support in various HR and operational functions, including employee onboarding, benefits and payroll administration, accounting assistance, and production workflow. This role requires a keen eye for detail, strong multitasking abilities, and the capacity to manage confidential information while ensuring smooth day-to-day operations.

Key Responsibilities

Employee Benefits and Payroll Administration:

• Manage and administer employee benefits programs, including health, dental, and retirement plans.
• Process payroll for all employees accurately and on time.
• Address and resolve payroll-related inquiries from employees.
• Ensure compliance with relevant payroll regulations and tax filings.

Operational Support for Production Management:

• Provide operational support to the production management team to ensure the smooth functioning of day-to-day activities.
• Track and report on production-related metrics, including staffing levels and project timelines.
• Assist with scheduling and resource allocation as required.

Account Reconciliation:

• Perform monthly account reconciliations for various operational related accounts.
• Identify and resolve discrepancies in financial records.
• Work with accounting to ensure financial accuracy and proper record-keeping.

Accounts Payable and Receivable Backup:

• Provide backup support for accounts payable and accounts receivable tasks.
• Ensure invoices are processed in a timely manner and payments are made on schedule.
• Assist in the resolution of payment or billing issues as needed.

Recruitment and Onboarding:

• Coordinate and release job postings, source candidates, screen resumes, and schedule interviews.
• Conduct interviews, communicate and manage employment offers.
• Manage new hire onboarding process, including paperwork and orientation.
• Manage the coordination of IT requirements for new hires, including hardware and software needs, as well as requests for system access and delegation.

HR Administration:

• Manage employee records, including personal information, contracts, and benefits.
• Update HR databases and systems as needed.
• Ensure employee records are up-to-date and comply with company policies.
• Provide general administrative and engagement support for team events, meetings, and special projects.
• Support other various HR and operational processes to ensure seamless function of the business.

Other General Office Tasks:

• Answer phones, greet visitors, and manage the flow of information.
• Maintain a clean and organized office environment.
• Keep accurate inventory of and order office supplies and equipment.
• Open, sort, and distribute incoming mail to the relevant departments daily.
• Maintain and update the employee digital information board to ensure it reflects current staff, key updates, and announcements. 

Skills and Qualifications

• Excellent organizational and time-management skills with the ability to manage multiple tasks simultaneously.
• Strong attention to detail and accuracy in all aspects of work.
• Ability to handle confidential information with discretion and professionalism.
• Strong communication and interpersonal skills.
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint).

Work Environment 

This role primarily involves sitting at a desk at the front office, using a computer for extended periods, with occasional walking to the production floor. It requires repetitive motion, fine motor skills, and exposure to moderate noise and varying temperatures while on the production floor.

Reasonable Accommodation Statement

To successfully perform the duties of this position, individuals must be able to carry out each essential responsibility satisfactorily. Reasonable accommodation may be provided to enable qualified individuals with disabilities to perform the essential functions of the job.

The Company has reviewed this job description to ensure that essential functions and basic duties have been included. It is intended to provide guidelines for job expectations and the employee's ability to perform the position described. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills and abilities. Additional functions and requirements may be assigned by the area lead/manager as deemed appropriate. This document does not represent a contract of employment, and the Company reserves the right to change this position description and/or assign tasks for the employee to perform within another function to support business needs, as the Company may deem appropriate.