What are the responsibilities and job description for the Elementary Secretary position at Janesville Waldorf Pemberton School District?
- Maintains student records including daily attendance documentation
- Assigns substitute paraprofessionals and teachers as needed
- Assists families in joining the JWP school district
- Maintains and prepares student data for required state reporting
- Responds to records requests in a thorough and timely manner
- Assists visitors to the office, including students, parents, substitutes, teachers and other staff, vendors, maintenance workers, and others
- Processes incoming mail for the purpose of sorting items in terms of importance and known priorities; processes outgoing mail
- Responds to inquiries (including in-person, email, and phone call) from students, parents, and employees; provides information, facilitates communication, and provides direction
- Performs various day-to-day office management tasks
- Composes routine and complex documents for the purpose of communicating information to school and district personnel, students, parents, and the public
- Attends meetings as assigned for the purpose of conveying and/or gathering information required to perform functions and meet record-keeping obligations
- Maintains documents and records for the purpose of providing up-to-date reference, retrieval, and audit trail for the Elementary Principal and for compliance
- As a member of the clerical team, completes other district-wide clerical work as needed
- Performs other duties as assigned for the purpose of ensuring the efficient and effective functioning of the Elementary Office and School District operations
- Ability to describe problems and situations verbally or in writing to supervisor as needed
- Ability to carry out instructions furnished in written or verbal form
- Ability to problem-solve job-related issues
- Ability to work with a diverse group of individuals
- Ability to process paperwork accurately according to standardized procedures
- Ability to maintain confidentiality of information regarding students, employees, and others
- Organizational, scheduling, and time management skills
- Knowledge of office management procedures
- Knowledge of state and federal laws relating to public education and public information
- Thorough knowledge of student data system software, such as Infinite Campus
- Thorough knowledge of standard office equipment and office software
- Ability make arithmetic computations using whole numbers, fractions and decimals
- Ability to compute rates, ratios and percentages
- Ability to establish and maintain effective working relationships with supervisors, coworkers, students, parents, and school board members
- High school diploma or GED and moderate experience, or equivalent combination of education and experience
- Preferred experience with Infinite Campus software
- Preferred experience with Google Workspace
JobID: 1544
Position Type:
Secretarial/Clerical/Secretary
Secretarial/Clerical/Secretary
Date Posted:
3/3/2025
3/3/2025
Location:
Janesville-Waldorf-Pemberton Schools
Janesville-Waldorf-Pemberton Schools
Date Available:
ASAP
ASAP
Closing Date:
03/21/2025
03/21/2025
Elementary Secretary
General Definition of Work
The Elementary Secretary will work with the Elementary Principal and other Administrative staff to facilitate the operations of the Elementary School and Office. The Elementary Secretary also provides administrative and secretarial support to the Elementary Principal and serves as the primary point of contact for the Elementary School.
Qualification Requirements
To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Essential Functions
Knowledge, Skills and Abilities
Education and Experience
Physical Requirements
This work requires the frequent exertion of up to 10 pounds of force and occasional exertion of up to 25 pounds of force; work regularly requires sititng, speaking or hearing, using hands to finger, handle or feel and repetitive motions, frequently requires lifting and occasionally requires standing, walking, stooping, kneeling, crouching or crawling, reaching with hands and arms and pushing or pulling; work requires close vision, ability to adjust focus, depth perception and color perception; vocal communication is required for expressing or exchanging ideas by means of the spoken word and conveying detailed or important instructions to others accurately, loudly or quickly; hearing is required to perceive information at normal spoken word levels and to receive detailed information through oral communications and/or to find distinctions in sounds; work requires preparing and analyzing written or computer data and observing general surroundings and activities; work occasionally requires exposure to bloodborne pathogens and bodily fluids; may be required to wear specialized personal protective equipment; work is generally in a moderately noisy location (e.g. business office, light traffic).
