Bookkeeper/Administrative Assistant

Job Title:            Personal Bookkeeper/Administrative Assistant

Status:               Full Time, Non-Exempt (Hourly)

Reports to:        Chris Sahlin, Executive Andministrator & Assistant to the President

General Description:

The Personal Bookkeeper/Administrative Assistant will support management and operations working in the heavy construction industry. This role will be responsible for managing financial records, assisting with administrative tasks, and ensuring the smooth day-to-day operations of the business. The ideal candidate should have experience in bookkeeping, office administration, and an interest in and understanding of the heavy construction industry.

This job is Safety Sensitive and therefore is contingent upon a pre-employment drug test excluding marijuana.

Key Responsibilities:

Bookkeeping for President of Jansen

• Maintain accurate financial records, including accounts payable/receivable, invoicing, and expense tracking for the Presidents personal books.
• Reconcile bank statements, pay bills and prepare financial reports.
• Assist with ensuring all personal accounts are paid timely utilizing LastPass and other accounting resources.

Administrative Support for Chris Sahlin:

Scheduling and Calendar Management

·       Manage and maintain calendars for President and others including scheduling meetings, appointments and events.

• Family Travel: create itineraries, book airline tickets, hotels, coordinate with Verizon rep to make sure President’s family phones work outside of the country.

Office Support

·       Answer phone calls, take and relay messages, and route calls appropriately.

·       Handle incoming mail and emails

·       Perform general office duties such as filing, data entry, and document preparation.

·       Manage office supplies including snacks

Document Management

• Prepare and edit documents, including reports (Samba driver’s report), presentations and spreadsheets.

New Hire Onboarding

• Lead new hire onboarding ensuring completion of all paperwork with field employees.
• Scan all documents, and email to New Hires email, responding to any questions from Payroll or HR.

Other

• Provide Admin support as requested for Al and Paulette Jansen.
• Coordinate boarding and transportation for the Presidents pets as needed
• Local business and personal errands

Required Skills/Abilities:

·       Demonstratable (Intermediate skills) Knowledge of Microsoft Office (Word, Excel, PowerPoint, Outlook.)

·       Willing to learn Company process and procedures, and learn/use proprietary software

·       Ability to meet deadlines and address time-sensitive issues as well as confidential issues.

·       Superior multi-tasking skills

·       Great communicator: Excellent written and verbal communication with all levels of company

·       Ability to provide high-level customer service with astute attention to detail and organization

·       Ability to self-manage workflow amid shifting priorities

·       Adaptable and dependable with a solid attendance record.

·       Professional and respectful demeanor with all internal and external customers at all times

·       Sense of Humor

·       Accurate and Focused, with High Attention to Detail in all Job Tasks, Big or Small

·       Honesty and integrity.

·       Personable: Known for your ability to display your expertise in a positive and understandable manner.

·       Confidentiality

Education – Experience:

·       Associate’s degree in accounting, business administration or related field. Will consider an equivalent combination of relevant education and experience (minimum 3 years if no degree).

·       Excellent general accounting principles

·       Knowledge of bookkeeping software

·       Experience working in a fast paced environment.

·       (3) three years of bookkeeping experience

·       Construction industry related experience (preferred).

Physical Requirements:

The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Qualified individuals must be able to perform the essential duties of the position with or without accommodation.  Reasonable accommodation may be provided to enable individuals to perform the essential functions. Jansen Incorporated will attempt to satisfy requests if the accommodation needed is reasonable and no undue hardship will result.

For most office positions, work is primarily sedentary in nature.

·       Prolonged periods sitting at a desk and working on a computer.

·       Must occasionally lift and/or move up to 30 pounds.

Compensation & Benefits:

• Competitive salary based on experience.
• Benefits package (100% Employer paid premium health insurance (medical, dental, vision), 401k retirement plan with Employer match, paid time off, sick leave, personal days, 8 paid holidays.
• Lake Union/Seattle based office.

If you are a detail-oriented professional with a passion for organization and financial management, we encourage you to apply.

Salary : $70 - $80