What are the responsibilities and job description for the Project and Operations Coordinator position at Jaswal Dream Builder, Inc.?

Company Description

Jaswal Dream Builder is a custom home-building and residential development company committed to delivering high-quality construction with a focus on integrity, innovation, and community impact. As a rapidly growing family-owned business, we specialize in custom homes and residential development, while occasionally taking on commercial projects. Our mission is to elevate construction services by creating efficient processes, fostering strong relationships with clients and subcontractors, and making a positive contribution to the local economy.

We believe in leading with mindfulness and humility, building trust, supporting community development, practicing persistence, and being brave in our decision-making and business practices. If you're excited to be part of a growing company where you can wear multiple hats, make a direct impact, and develop your leadership skills, we’d love to hear from you!

POSITION TYPE :

Full-time, hybrid position based in Stockton, CA.

This is for you if you are :

Someone who genuinely enjoys organization, task management, and getting things done
A “ jack or jill of all trades” (or eager to learn new skills) and excited to help a growing family-owned business elevate its services.
Highly self-motivated and proactive , able to work independently while also collaborating effectively with a team. You aren’t afraid to ask questions, seek clarification, or speak up if you need support.
Experienced with construction business operations or what it takes to operate and scale a small company
Tech-savvy or quick to learn new systems and tools.
Highly organized, detail-oriented, and adaptable in a fast-paced environment.
A strong communicator and problem solver who thrives on finding solutions.
Trustworthy and reliable , handling sensitive information with discretion and professionalism.
Committed to continuous learning and leadership development , always looking for ways to improve processes and efficiency.
Calm, positive, and solution-oriented , even in high-pressure situations.
Aligned with our core values :

Lead with mindfulness and humility – Approach leadership with self-awareness, patience, and a willingness to learn.

Build trust – Foster transparent relationships through honesty, reliability, and clear communication.

Support community development – Use business to uplift the local economy and create opportunities in construction.

Practice persistence – Push through challenges with resilience and a growth mindset.

Be brave – Take calculated risks, embrace innovation, and stand by your values.

If you are excited about this role, but your past experience doesn’t align perfectly with every qualification in the job description, we encourage you to still apply! You may be just the right candidate for this, or one of our other roles.

DESCRIPTION OF DUTIES

Operations Coordination (45% or ~18h / wk)

Keep daily operations running smoothly by answering incoming phone calls, responding to emails in a professional way, managing office organization, sorting and processing mail, maintaining physical and digital filing systems, and handling general administrative paperwork and other tasks as needed.

Ensure business compliance and continuity by supporting the company to maintain its licenses, tracking regulatory deadlines, and submitting required documentation.

Safeguard financial and legal standing by managing General Liability (GL), Workers' Compensation, and Builder’s Risk insurance policies, ensuring timely reporting, renewals, audits, and proper coverage for projects.

Support a well-functioning team by overseeing payroll processing, employee benefits administration, and tax documentation, ensuring accurate and timely compensation.

Strengthen financial oversight and cash flow management by supporting the bookkeeper and accounts receivable / payable processes as needed, and maintaining clear financial records.

Enhance information management and operational efficiency by maintaining organization of company-wide digital tools (Google Workspace, Microsoft Office, QuickBooks, JobTread), tracking key expenses.

Perform continuous improvement by regularly evaluating and optimizing administrative processes.

Project Coordination (30% or ~12h / wk)

Support seamless project execution by supporting the project manager with administrative tasks, such as creating templates, filling out contracts, preparing change orders and service agreements, submitting documentation necessary for obtaining permits, ensuring all necessary approvals are secured on time.

Streamline procurement and budgeting by purchasing supplies and materials, coordinating with subcontractors, collecting bids, drafting purchase orders, supporting with vendor payments, keeping projects on track and within budget.

Ensure smooth collaboration with lenders by preparing and submitting documentation needed for draw requests, such as lien waivers, invoices and receipts, and collecting signatures needed for draw authorization.

Improve overall project efficiency by maintaining well-organized records and documentation, allowing for proactive problem-solving and seamless communication.

Executive Assistance (25% or ~10h / wk)

Manage CEO’s professional and personal scheduling, including agendas, mail, email, calls, client management, and other company logistics, ensuring efficiency and prioritization.

Management of content and flow of information to Owner.

Act as a first point of contact for external inquiries directed to the CEO.

Help the CEO stay accountable to deadlines and commitments .

Perform business or personal tasks for the CEO as needed (e.g., errands, transportation, financial management assistance).

SKILLS & REQUIREMENTS

Required Qualifications :

Bachelor’s degree and at least 5 years of experience working for a construction company.

Valid driver’s license and ability to run errands as needed .

Ability to work in person in Stockton, CA, and willing to travel within a 30 mile radius.

Strong self-management skills —able to take initiative, prioritize tasks, and stay organized without constant oversight.

Excellent communication and teamwork —able to collaborate effectively while also working independently, and willing to ask for guidance when needed.

Preferred Qualifications :

Experience with construction management software (e.g., JobTread, BuilderTrend).

Proficiency in QuickBooks, Google Workspace, Microsoft Office, and Adobe .

Prior experience in office or administrative management, construction, project coordination, or small business operations .

Spanish proficiency a major plus!

COMPENSATION :

60,000 - $75,000 (commensurate with experience), health reimbursement benefit ($540 / month), and a 3% SIMPLE IRA retirement match

3 weeks of paid vacation annually, paid holidays, and paid sick time in accordance with company policies and California employment laws.

Paid holidays include :

New Year’s Day : January 1

Memorial Day : Last Monday in May

Independence Day : July 4

Labor Day : First Monday in September

Thanksgiving Day : Fourth Thursday in November

Christmas Day : December 25

Fuel reimbursement for work related travel expenses

Opportunities for professional growth and leadership development

Equal Employment Opportunity : We are an equal opportunity employer and prohibit discrimination / harassment based on race, color, religion, sex, age, national origin, disability, veteran status, sexual orientation, or any other protected characteristic as required by applicable law.

At-Will Employment : Employment with Jaswal Dream Builder is at-will, which means either the employee or the company may terminate the employment relationship at any time, with or without cause or advance notice, subject to applicable laws.

Compliance with California Employment Laws : All aspects of employment, including recruitment, hiring, promotion, compensation, and termination, will be conducted in compliance with California employment laws.

READY TO JOIN US?

If you're excited about this opportunity, we’d love to hear from you! Apply today by sending your resume and a brief cover letter to jj@jaswaldreambuilder.com.

Salary : $60,000 - $75,000

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